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Why You Are Getting This EmailThe [TERM] MIS term end Submission Process will begin on 📅 . Although for Sequoias CCD has begun. Input and Correct Your Data Before ReportingThe first step in the Submission Process is ensuring that all relevant data is accurately inputted and/or corrected in our system. This step is crucial so that the reports Technology Services runs and submits the reports to the state Chancellor’s Office , you know your data best. Audit Your Data Please take some time in advance to look over your data elements (attached MIS Report Values spreadsheet shows where we think it’s in Banner) and consider the data definitions that the Chancellor’s Office has defined for the related report. If the Applications team needs to create a report to help with that audit please submit a HelpDesk ticket. Why is This Important The MIS reports became more important when the Chancellor’s Office tied 30% of our funding to data on the MIS reports. While it was always important, this aspect increased the need for transparency and a renewed effort towards accuracy. are accurate. ⚠️If data has not been entered consistently throughout the term, immediate action is required. Incomplete or delayed data entry may result in your data not being included in the submission to the Chancellor's Office. Please prioritize this task to ensure accuracy and completeness in our reporting.⚠️ Please review the sections for which you are responsible, along with the attached MIS Report Values spreadsheet. This document illustrates our understanding of the data's location in Banner. Ensure that all necessary adjustments are made to align with the data definitions as provided by the Chancellor’s Office. What’s NextTechnology Services will begin uploading the upload term reports to the MIS Test website. That This site will give us a partial list of identify errors that we must resolve before continuingbe resolved. We will be communicating by email communicate with you and your supervisor/VP to resolve any errors that occur. We’ll work through the cryptic errors that the website generates these errors, working through them until there are no more errors. I am here to help until the reports are as accurate as they can be.none left. Additional ResourcesThe MIS - Confluence page is is our collective knowledge on this process and is the best place to go if you have questions. I’m also around to answer any questions or concerns that you might havego-to place for questions. Feel free to reach out to me for any further questions or concerns. Why is This ImportantThe importance of MIS reports has grown since the Chancellor’s Office tied 30% of our funding to the data on the MIS reports. This has heightened the need for transparency and accuracy. Thank YouI know recognize that this is a challenging task that often comes at an inconvenient time times of year; so, thank your efforts are deeply appreciated. Thank you! |
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What’s Taken PlaceWe’ve been running the INSERT TERM HERE MIS reports and attempting to submit them to the Chancellor’s Office website. As part of that process, we’ve worked with you to resolve any errors that don’t allow us to submit those reports. All reports have been submitted to the Chancellor’s Office website. If we do nothing, that data will be the final data the Chancellor’s Office sees. With that said, thank you to everyone that worked with us to make those corrections. What We Are Asking of YouThe Chancellor’s Office website only says that what we have submitted is allowed. It does not check our data for what is true. That’s why we are asking for you to please look at the reports you are responsible for and audit the data for accuracy. This page shows who we think is the “Responsible Contact” for what report. The “Report Name” links to the Argos report that has your data. As part of the new MIS process, we are asking for VP approval of these submissions. So please send me an approval email with your manager and VP included so we can have their approval as well. If you have any issues that need to be resolved, please contact me and we will work towards that. DeadlinePlease work on this ASAP as any issues will take time to resolve. Why This is ImportantThe MIS reports became more important when the Chancellor’s Office tied 30% of our funding to data on the MIS reports. While it was always important, this aspect increased the need for transparency and a renewed effort towards accuracy. ResourcesMIS reports pull from information that you either enter, or utilize, in Banner. That data must be reported according to the state’s definitions found in the Data Element Dictionary (DED). The attached MIS Report Values spreadsheet on this email tells you where that data lives in Banner (column G). Examples for What to Check and HowView the Data Element Dictionary (DED) for the report you are responsible for and look at the elements (DED#) in that report. If you see any elements that trouble you in your day to day, or any elements that should never be used in certain circumstances; look at those for any problems in what’s being reported. You can use the Argos “Dimensions” feature to drill down to these problems. Specific Examples: How many students did you have in your program for this term? An employee type that should always, or never, have a specific characteristic. We have reached the crucial audit step for our %COS TERM% (%MIS TERM%) reports. Your immediate attention is required to review and validate the data we've submitted to the Chancellor's Office. Audit Your ReportsPlease review the data in the reports (far left column has a link to the report) for which you are responsible. Managers, please look over the Responsible Parties page and identify anyone that is wrong, missing, or vacant. Obtain ApprovalsAfter auditing, confirm the data's accuracy by sending MISfits@cos.edu an email with your manager and VP copied for approval. To maintain transparency and accountability, we will update each report's "Audit Approval Status" column on the %Submission Status Link% page when that occurs. Report IssuesShould you find any discrepancies or errors, contact me as soon as possible for resolution. DeadlinePlease audit and obtain approvals by %DATE% Why It's Important The data in these MIS reports directly affects 30% of our funding from the Chancellor's Office, making your audit critical. Resources Chancellors Office's Data Element Dictionary (DED) Refer to the attached spreadsheet to know where the data resides in Banner. %INCLUDE MIS REPORT VALUES SPREADSHEET ATTACHMENT% |