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CALB Student Handbook 8.8 was used as the primary source of truth for this documentation. |
SAAM is also helpful for what is allowed.
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Coronavirus scheduling uncovered that our historical precedents made tasks easier, but not granular enough to be accurate and adaptable.
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Contact Hours by Accounting Method
Weekly (W)
Condition(s)
CRN has only a
STVACCT_WCHof “Y” andSTVACCT_INDEPENDENT_IND= "N"CRN must be a credit course:
IF SCBCRSE_CREDIT_STATUS_CODE IN (SELECT SVVCCST_CREDIT_STATUS FROM svvccst WHERE SVVCCST_CREDIT_COURSE = 'Y')CRN is not Inmate-only CRN. (Not currently used by COS and not programmed to handle this use case)
Calculation
Sum all values on each Hours per Week SSRMEET_HRS_WEEK and multiply that by the Term Length Multiplier STVTERM_TERM_LEN_MULT.
Daily (D)
Condition(s)
CRN has only a
STVACCT_DCHof “Y” andSTVACCT_INDEPENDENT_IND= "N"CRN must be a credit course:
IF SCBCRSE_CREDIT_STATUS_CODE IN (SELECT SVVCCST_CREDIT_STATUS FROM svvccst WHERE SVVCCST_CREDIT_COURSE = 'Y')CRN is not Inmate-only CRN. (Not currently used by COS and not programmed to handle this use case)
Calculation
Sums every session’s Total Contact Hours
SSRMEET_HRS_TOTAL.
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Does not use |
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together” like previously documented. It may do that logic when Override Hours |
Independent Weekly (IW)
Condition(s)
STVACCT_INDEPENDENT_IND= “Y” andSTVACCT_WCH= “Y”CRN must be a credit course:
IF SCBCRSE_CREDIT_STATUS_CODE IN (SELECT SVVCCST_CREDIT_STATUS FROM svvccst WHERE SVVCCST_CREDIT_COURSE = 'Y')CRN is not Inmate-only CRN. (Not currently used by COS and not programmed to handle this use case)
Calculation
All sessions with a Meeting Type
GTVMTYP_LAB_INDof Lab, the values of the sessions' Hours Per WeekSSRMEET_HRS_WEEKare summed.All sessions with a Meeting Type
GTVMTYP_LAB_INDof not Lab, the values of all sessions' Session Credit HoursSSRMEET_CREDIT_HR_SESSare summed.
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Also validated from Banner Student Consulting meeting 3/4/21 @ 57 minute mark. |
Confirmed by Change Request: CR-000184369 (force.com)
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We aren’t setup for this. If it becomes in use by Academic Services programming augmentation will have to take place. |
Condition(s)
STVACCT_INDEPENDENT_IND= “Y” andSTVACCT_WCH= “Y”CRN must be a non-credit course:
IF SVVCCST_CREDIT_STATUS FROM svvccst WHERE SVVCCST_CREDIT_COURSE = 'N')Or CRN is Inmate-only CRN. (Not currently used by COS and not programmed to handle this use case)
Calculation
Returns this for now: "Not setup for IW Non-Credit two Census Avg."
Independent Daily (ID)
Condition(s)
STVACCT_DCH= “Y” andSTVACCT_INDEPENDENT_IND= “Y”CRN must be a credit course:
IF SCBCRSE_CREDIT_STATUS_CODE IN (SELECT SVVCCST_CREDIT_STATUS FROM svvccst WHERE SVVCCST_CREDIT_COURSE = 'Y')CRN is not Inmate-only CRN. (Not currently used by COS and not programmed to handle this use case)
Calculation
For sessions that have a Meeting Type
SSRMEET_MTYP_CODEwith aGTVMTYP_LAB_INDof “N”, it will sum the Session Credit HoursSSRMEET_CREDIT_HR_SESSand multiply that by the Independent Study Term Length MultiplierSTVTERM_TERM_LEN_MULT_IS.For sessions that have a Meeting Type
SSRMEET_MTYP_CODEwith aGTVMTYP_LAB_INDof “Y”, it will take sum the session’s Total Contact HoursSSRMEET_HRS_TOTAL.
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Positive or Actual Attendance (P, E)
Condition(s)
If
SSBSECT_ACCT_CODEhas aSTVACCT_CODEwithSTVACCT_ACTUAL_IND= “Y” irrespective ofSTVACCT_INDEPENDENT_INDvalueCRN can be credit or not
SCBCRSE_CREDIT_STATUS_CODE
Calculation
Sum SFRSCTR_ATTEND_HR
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2. Actual Hours of Attendance Courses (Positive Attendance) For courses for which Actual Hours of Attendance Procedure are reported (Positive Attendance), the full-time equivalent student (FTES) is to be reported in the period in which the course is completed, even if the course overlaps fiscal years. Reference: T5 58003.1, 58010
Source (SAAM - Manuals | California Community Colleges Chancellor's Office (cccco.edu))
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Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.
As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years. -Natalie Wagner 7/15/2021 |
For Daily and Independent Daily sections, it was decided to use the Census Date for the Reporting Year calculation for our local reporting. Decisions of push/pull can still be made outside of this decision.
Decision: Kristin Robinson (Dean of Enrollment Management) on .
Title 5 allows Census Date or Part of Term End Date.
Colleague Notes
At the we were shared this:
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IF
(
is Daily Census on SSASECT
is Intersession term on STVTERM
has a Part of term code on SSASECT
is Leading Summer on SVAACYR
)
AND
Census Date is less than the Academic Year START DATE on SVAACYR
THEN
PREVIOUS YEAR
ELSE IF
is Actual Hours
Part of Term End Date is greater than the Academic Year END DATE on SVAACYR
THEN
NEXT YEAR
Part of Term End Date is less than the Academic Year START DATE on SVAACYR
THEN
PREVIOUS YEAR |
Also, the SVPACAD process will update SSBSECT_ACYR_CODE, the next CALBSTU release includes an enhancement to the process by adding a parameter value to not update that field.
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