EB/EJ - Banner Report Issues

Opens Nov, due Jan 31

IN PROGRESS

Jordan Lamb

ludmilag

Keila Reynosa, Linda Reis, Norma Chavez, Khantee See

John Bratsch, Jennifer Vega La Serna

PENDING

EJ08 - Quality Check

• Audit FTE on non-instructional employees in particular.

Could create reports off this accurate data. Faculty productivity, FON audit.

Could protect us against future audits, or the state using this data for an increased purpose.

FTE seems to be listed at 1 for Primary and Secondary assignments on NBAJOBS. For non-instructional assignments that leads to some employees with >2 Full Time Equivalent loads.

Keila Reynosa, Linda Reis

EJ DED

PENDING

EB06 - Null Values

• Populate GOAMEDI>General Medical Information>"Primary Disability"

Emergency response, accommodation studies. Not having to manually look this up each cycle.

Keila Reynosa, Linda Reis

EB DED

PENDING

EJ08 - WEXP on Student Side

We may be reporting WEXP FTE inaccurately.

How should WEXP FTE be reported? Having the answer to this may have impacts on Scheduling.

EB-EJ Error Report Reference has specific examples with PII on Issue ID “EJ08-1”

Jordan Lamb

PENDING

EJ08 - NURS Scheduling

Would decrease manual edits.

Our SQL that takes the table and converts it to the file seems wrong at the least for NURS sections. Seems like the FTE is summing for each section and putting them on each separate session record.

EB-EJ Error Report Reference has specific examples with PII on Issue ID “EJ08-2”

Jordan Lamb , Joshua Metry

HASN'T BEEN IN RECENT CYCLES

EB11 Crosswalk

• Audit PTRECLS, EEO “6-Unreported”. Currently crosswalks to EB11 “1-Less than 9 months” on PTVEEOG

need to re-engage on this, HR needs to create more position class codes to relate more to contract duration than to hours per day (pt/ft)

Keila Reynosa, Linda Reis

EB DED

DONE

EJ03 - INVALID TOP CODE (Non-Instructional)

• Valid ASA codes required on NBAJOBS>CA Pension Tab for reportable employees without a teaching assignment

Mary Schaefer in Payroll graciously populated values for us before we realized that some BAM values are invalid.

HR Banner Consultant Meeting on 5/24/2022 recommended that Applications script populate ASA codes off the Program code. It does not appear that the Program code of every FOAP lines up with an allowed ASA code:

SELECT      a.NBRJLBD_PIDM,
            F_GETSPRIDENID(a.NBRJLBD_PIDM) AS BANNER_ID,
            a.NBRJLBD_POSN,
            a.NBRJLBD_SUFF,
            a.NBRJLBD_PROG_CODE,
            a.NBRJLBD_EFFECTIVE_DATE,
            NBRJOBS_DESC
FROM        NBRJLBD a
JOIN        NBRJOBS ON NBRJLBD_PIDM = NBRJOBS_PIDM
AND         NBRJLBD_POSN = NBRJOBS_POSN
AND         NBRJLBD_SUFF = NBRJOBS_SUFF
JOIN        PEBEMPL ON NBRJLBD_PIDM = PEBEMPL_PIDM
JOIN        NBBPOSN ON NBBPOSN_POSN = NBRJLBD_POSN
INNER JOIN  (
                SELECT      NBRJLBD_PIDM,
                            MAX(NBRJLBD_EFFECTIVE_DATE) AS NBRJLBD_EFFECTIVE_DATE
                FROM        NBRJLBD
                GROUP BY    NBRJLBD_PIDM
            ) b
            ON      a.NBRJLBD_PIDM = b.NBRJLBD_PIDM
            AND     a.NBRJLBD_EFFECTIVE_DATE = b.NBRJLBD_EFFECTIVE_DATE
WHERE       NBRJOBS_STATUS = 'A'
AND         PEBEMPL_EMPL_STATUS = 'A'
AND         NBRJOBS_SGRP_CODE LIKE '2022%'
AND         (NBRJLBD_PROG_CODE < '6000'
OR          NBRJLBD_PROG_CODE > '8000')
AND         NBBPOSN_STATUS = 'A'
AND         PEBEMPL_EGRP_CODE NOT IN ('O','XB','XR','XS','XT')
GROUP BY    a.NBRJLBD_PIDM, a.NBRJLBD_POSN, a.NBRJLBD_SUFF, a.NBRJLBD_PROG_CODE, a.NBRJLBD_EFFECTIVE_DATE, NBRJOBS_DESC
ORDER BY    NBRJLBD_POSN ASC;

• Fiscal will change Program on FOAP for non-Faculty. Per 7/20/2022 meeting.

More accurate IPEDs/Datamart. Could run reports off assignment classifications.

Keila Reynosa, Linda Reis

BAM, Argos MIS EJ03 Report

DONE

EJ04 - Quality Check

• Hours per Day seems to be given a blanket 1 or 8.

• HR to assess on a per case basis. May require update to forms and will require getting that information from the hiring manager(s).

Could create reports to assess additional positions.

Could avoid the erroneous public perception (Datamart/IPEDs) that we have hundreds/thousands hours of extra hours per day being worked by our employees.

EMPLOYEE ASSIGNMENT WEEKLY HOURS if not in student, Hours per Day x Appointment Percent x 5(((NBRJOBS_HRS_DAY * NBRJOBS_APPT_PCT)/100) *5)

EB-EJ Error Report Reference has specific examples with PII on Issue ID “EJ04-1”

Keila Reynosa, Linda Reis

EJ DED

DONE

EB07, EB08 - EEO6 AND EMPLOYMENT CLASS MUST AGREE

• NTRPCLS>NTRPCLS_ESKL_CODE needs an audit for the following employee types: Police Academy instructors, Fire Academy instructors, assistant coaches, counselors, librarians, curriculum coordinator
• Possible work to be done on STVTASTY

• HR will input Counselors and Librarians to SIAASGN (SIRNIST). Consultant needed to define Workload/FTE questions as they relate to faculty who also teach as part of their normal workload. -per 2/9/22 Meeting
• HR to change MISC employees to “P” instead of listing them as adjunct on PEAEMPL. -per 2/9/22 Meeting
• Nursing Lab Assistants will also be put in SIAASGN by HR. Utilizing code that Khantee and Keila agree on.

Query that looks for paid faculty that do not have a SIRASGN record w/ Percent of Responsibility > 0 for specified term has been added to the MIS EB/EJ Error Checking report.

Possible benefit of preventing adjunct from going overload.

If it’s decided that they should be non-teaching faculty, then EJ01 will have to be maintained for each of these employees on SIAASGN (SIRNIST). Recommendation is that Academic Services be responsible for that.

Khantee See, Keila Reynosa, Linda Reis

EB DED, EB-EJ Error Report Reference

DONE

EB09 - Null Values

• PTRJCRE Job Change type crosswalk field has null values on about 70 codes.
• Assess validity of ‘L%’ Job Change types. Don’t think those crosswalk to valid EB09 values.

• HR will add crosswalk field or “X-” invalid values. - per 2/9/22 Meeting

Keila Reynosa, Linda Reis

EB DED

DONE

EJ - Assignment not properly terminated. AP-105 - Getting issue details... STATUS

• Find jobs on NBAJOBS that have an NBRBJOB_END_DATE, but an NBRJOBS_STATUS that is not “T-Terminated”

SELECT *

FROM NBRJOBS a

INNER JOIN NBRBJOB

ON NBRBJOB_PIDM = a.NBRJOBS_PIDM AND NBRBJOB_POSN = a.NBRJOBS_POSN AND a.NBRJOBS_SUFF = NBRBJOB_SUFF

WHERE a.NBRJOBS_STATUS = 'A'

AND a.NBRJOBS_POSN NOT IN

(SELECT b.NBRJOBS_POSN

FROM NBRJOBS b

WHERE a.NBRJOBS_PIDM = b.NBRJOBS_PIDM AND a.NBRJOBS_SUFF = b.NBRJOBS_SUFF AND b.NBRJOBS_STATUS = 'T')

AND NBRBJOB_END_DATE < SYSDATE;

Prevent access/pay issues from possibly arising in the future.

Possibly related to records with NBRJOBS_DATA_ORIGIN like '%.sql'

Jordan Lamb ludmilag

DONE

We have not been using MIS DED allowed codes for EB14 and there is no crosswalk table.

• Utilize the allowed 1-21 MIS DED codes

AP-140 - Getting issue details... STATUS

We’ll report more than just three unique values on EB14

Ellucian Case # 02413579

All HR

DONE

EJ01, EJ02 - ASSIGNMENT TYPE AND LEAVE TYPE MUST AGREE

Keila (HR Technician) and Linda (HR Specialist) decided on 12 Dec 2023 to 1) not report when employees save bank time and 2) report employees who use bank time. From that decision Khantee (Executive Assistant - Academic Services) will:

1. For faculty saving bank time (OTHR code). HR will delete MIS EJ records that have 999999 TOPS codes.

2. Add valid TOPS codes on SIAASGN>Non-Instructional screen when a faculty member is using BANK time.

Can create backup for Khantee. Make the offline Excel document more resilient.

EB-EJ Error Report Reference has specific examples with PII on Issue ID “EJ01_1”

Khantee See

EJ DED