Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 23 Next »

Setup

  • Evaluate Banner Setup for Known Defects
    • GUAABOT vs. Customer Center
image-20240322-214503.png

No known defects after our Banner update went to 8.19 for California Student.

TERM_CODE

CRN

SUBJECT

COURSE

CENSUS_ENROLLMENT

PART_OF_TERM

ACCOUNTING_METHOD

PART_OF_TERM_START_DATE

PART_OF_TERM_END_DATE

CENSUS_ENROLL_DATE

REPORTING_YEAR

CALCULATED REPORTING YEAR

22-23 Status

23-24 Status

202330

31212

HIST

017

61

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31207

ENGL

002

22

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31195

ART

001

45

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31193

ETHN

001

43

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31182

ETHN

003

40

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31179

ETHN

003

28

S3

D

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31155

ETHN

001

41

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31154

ETHN

001

43

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31151

ETHN

003

39

S3

ID

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31147

IA

049AD

79

S3

D

7/5/2023

7/31/2023

7/10/2023

2023

2024

Unreported

Unreported

202330

31047

NURS

121

10

O

D

7/10/2023

10/8/2023

7/23/2023

2023

2024

Reported

Unreported

202330

31046

NURS

121

10

O

D

7/10/2023

10/8/2023

7/23/2023

2023

2024

Reported

Unreported

202330

30665

LIBR

101

38

O

ID

6/5/2023

7/9/2023

6/10/2023

2024

2023

Reported

Reported

👟 Runs

Run 1:

Run 2:

AP-517 - Getting issue details... STATUS

  • Certified:
  • Uploaded to Auditor Site (Suralink):

Auditor Portal not open for 2023-24 as of

Baseline Reports

  • SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
 ℹ️ How To

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

A (Annual) - Don’t do this page.

  • SVRCALX

Runtime ~5 minutes

 ℹ️ How To

Printer: DATABASE (case sensitive)

01 - Academic Year (same as SVAAPIZ)

02 - District ID: 561

04 – Include Exceptions: Y

File gets put into PROD_LOGS

  • Sort through the list and resolve errors prior to next step.
  • Errors Resolved
 Exception CRNs not valid: No Meetings.

Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.

 Exception CRNs not reported: Actual CRN with no reportable student attendance hours.

Send to Dean of Enrollment Management (Kristin Robinson) and Cc Scheduling Coordinator (Vanessa Escobar) in case faculty should have put in hours or in case the section should have a different status code.

 Exception CRNs not valid: Weekly CRN in an Intersession Term.

W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.

 Exception CRNs not valid: Census CRN with a null Last Date to Record Academic History, which is required for evaluating drops.
 Exception students not reported: Students in Positive Attendance CRNs with reportable hours that are missing grades.

Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-513
 Exception students not reported: Students in Positive Attendance CRNs with zero reportable hours.

SFAALST is a helpful screen.

Fall Tutorial (ESS) FTES was imported in time for this P2 cycle.

  • SVRCALD (Student Details and Non)
 ℹ️ How To

Parameter 04 (Include Student Details) - Y

Runtime ~1 minutes

Parameter 04 (Include Student Details) - N

Runtime ~6 minutes

I wonder why no Student Details takes longer? (blue star)

Good to have for backup. Not necessary for subsequent Banner reports/extracts.

05 (Standard or Apprenticeship Rpt) - S

As of at least we do not have Apprenticeship courses.

  • SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
    • Nursing Scheduler (Jenae Prator) assessed:
    • Scheduling Coordinator (Vanessa Escobar) assessed:
  • SVRCALP

Runtime <1 minutes

  • SEND TO REGINA FOR FIXES
  • Fixed by Regina

No Warnings

 ℹ️ How To

(PE, Concurrent)

04 – Exceptions Only - Y

05 – Page break – just formatting

  • SVRCALU
 ℹ️ How To

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

Runtime 7-10 minutes

  • SVRCALS
 ℹ️ How To

04 - Standard Rpt “S”

Runtime 7-10 minutes

  • SVRCAL9 (Resident Codes of A, B, D as of 2023)

Runtime ~5 minutes

Regarding drops. Sometimes Argos doesn't show dropped students, but Banner does. Work with Velia but usually Banner is king.

  • Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

Chancellor’s Office: CCFS-320 Reporting Portal

Form 320 Login (cccco.edu)

Source of Truth Decisions

  • SVRCALD for W, D, IW, ID attendance methods so that the Resident, NonResident split is fully accurate.

  • SVRCALS for P attendance method because the SVRCALD doesn’t cleanly detail that.

Likely marginal error on the Resident, NonResident split.

COLLEGE REPORTS

  • SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)

Screenshot 2024-04-05 082218.png
  • SVRCALS feeds Flex-Time Activities | F Factor

DISTRICT REPORTS

  • Part IX

Pull from SVRCAL9

  • NON CREDIT, NON-RESIDENT
    • Part IV (in college forms) (see SVRCALS to see values prior to combining)
    • CDCP section (page has a short timeout. save as you go)

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)

COCI drives the CDCP portion.

Manual Edits

Documented in Backup Spreadsheet but tracked here.

  • Look for cross term Positive Attendance Sections
    • Add them if applicable.
 Helpful Code Snippets to find cross term/fiscal year CRNs
--Cross Term Positive Attendance Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
            ,TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE       SSBSECT_PTRM_END_DATE > STVTERM_END_DATE
    AND     STVACCT_ACTUAL_IND = 'Y'
    AND     SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
ORDER BY    SSBSECT_TERM_CODE DESC
;

--Positive Attendance Sections where course ends in Fiscal Year (320 Reporting Cycle) different than STVTERM_END_DATE
SELECT DISTINCT
    SSBSECT.SSBSECT_TERM_CODE,
    SSBSECT.SSBSECT_CRN,
    SSBSECT.SSBSECT_SUBJ_CODE,
    SSBSECT.SSBSECT_CRSE_NUMB,
    SSBSECT.SSBSECT_ENRL,
    SSBSECT_PTRM_CODE,
    SSBSECT_ACCT_CODE,
    TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE,
    STVTERM_ACYR_CODE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM
    ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT
    ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > (
    SELECT (FTVFSYR_END_DATE)
    FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_FIMSMGR_FTVFSYR
    WHERE FTVFSYR_FSYR_CODE = :fiscal_year
        AND INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
)
    AND STVACCT_ACTUAL_IND = 'Y'
    AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
--    AND STVTERM_ACYR_CODE < CONCAT('20', :fiscal_year)+'1' --Removes future CRNs based off their future Academic Year
--    AND SSBSECT_TERM_CODE < CONCAT('20', :fiscal_year,'30') --Removes trailing summer that is included in future 320 cycles
--    AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC;
;

--Registration activity and contact hours w/ CA residency
SELECT          SFRSTCR.*
                ,RESIDENT.*
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
    AND         SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--Sum of contact hours divided by 525 for FTES amount
SELECT          SUM(SFRSTCR.SFRSTCR_ATTEND_HR)/525
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--D or ID ACCT_CODE for NC Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
WHERE       SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
    AND     SSBSECT_ACCT_CODE IN ('D','ID')
    AND     SSBSECT_CRSE_NUMB LIKE '4%'
ORDER BY    SSBSECT_TERM_CODE DESC

SSBSECT\_TERM\_CODE

SSBSECT\_CRN

SSBSECT\_SUBJ\_CODE

SSBSECT\_CRSE\_NUMB

SSBSECT\_ACCT\_CODE

SSBSECT\_ENRL

SSBSECT\_PTRM\_END\_DATE

Resident FTES

NonResident FTES

202320

25484

PS

200M1

P

51

2023-07-19

40.06 (21031.5 CH)

.82 (430.5 CH)

  • Look for AP-587 - Getting issue details... STATUS and make manual corrections if necessary. Watch for double reporting.
  • ADD CARRY FORWARD from 2023 Annual

Added to District Totals

P1 and P2 do not allow CENTER FTES adjustments

By Accounting Method

Contact Hours - Daily 

 Campus/District 

 Resident 

 Resident Ext Hours 

 Non-Resident 

 Totals 

 Hanford 

          7,127.70

       7,127.70

 Tulare 

          7,208.20

       7,208.20

 District (includes HAC,TCC) 

       44,976.50

7,767.20

     52,743.70

Contact Hours - Independent Daily 

 Campus/District 

 Resident 

 Resident Ext Hours 

 Non-Resident 

 Totals 

 Hanford 

          3,272.50

7,350.00

     10,622.50

 Tulare 

     106,942.50

175.00

   107,117.50

 District (includes HAC,TCC) 

     123,258.90

7,350.00

175.00

   130,783.90

 Census Date or End Date is > 7/1

Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.

As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years.

-Natalie Wagner 7/15/2021

  • Remove CARRY FORWARD (Not relevant for P1)
  • No labels