Why You Are Getting This Email

The MIS term end Submission Process for Sequoias CCD has begun. While Technology Services is responsible for running and submitting the reports to the state Chancellor’s Office, you, who understand your data best, play a crucial role.

Input and Correct Your Data Before Reporting

As we approach the MIS term end Submission Process, your assistance in ensuring that all relevant data is accurately inputted and/or corrected in our system is essential. This step ensures the reports that Technology Services will run and submit to the state Chancellor’s Office are accurate.

⚠️Important Reminder: If data has not been entered consistently throughout the term, immediate action is required. Incomplete or delayed data entry may result in your data not being included in the submission to the Chancellor's Office. Please prioritize this task to ensure accuracy and completeness in our reporting.⚠️

Please review the sections for which you are responsible, along with the attached MIS Report Values spreadsheet. This document illustrates our understanding of the data's location in Banner. Ensure that all necessary adjustments are made to align with the data definitions as provided by the Chancellor’s Office.

What’s Next

Technology Services will upload term reports to the MIS Test website. This site will identify errors that must be resolved. We will communicate with you and your supervisor/VP to resolve these errors, working through them until there are none left.

Additional Resources

The MIS - Confluence page is our collective knowledge on this process and the go-to place for questions. Feel free to reach out to me for any further questions or concerns.

Why is This Important

The importance of MIS reports has grown since the Chancellor’s Office tied 30% of our funding to the data on the MIS reports. This has heightened the need for transparency and accuracy.

Thank You

I recognize that this task comes at inconvenient times of year; your efforts are deeply appreciated. Thank you!

We have reached the crucial audit step for our %COS TERM% (%MIS TERM%) reports. Your immediate attention is required to review and validate the data we've submitted to the Chancellor's Office.

Audit Your Reports

Please review the data in the reports (far left column has a link to the report) for which you are responsible. Managers, please look over the Responsible Parties page and identify anyone that is wrong, missing, or vacant.

Obtain Approvals

After auditing, confirm the data's accuracy by sending MISfits@cos.edu an email with your manager and VP copied for approval. To maintain transparency and accountability, we will update each report's "Audit Approval Status" column on the %Submission Status Link% page when that occurs.

Report Issues

Should you find any discrepancies or errors, contact me as soon as possible for resolution.

Deadline

Please audit and obtain approvals by %DATE%

Why It's Important

The data in these MIS reports directly affects 30% of our funding from the Chancellor's Office, making your audit critical.

Resources

Chancellors Office's Data Element Dictionary (DED)

Refer to the attached spreadsheet to know where the data resides in Banner.

%INCLUDE MIS REPORT VALUES SPREADSHEET ATTACHMENT%