Page necessary for Term Setup.
Mandatory for 320 Faculty Contact Hours (Flex Calendar) reporting.
Run Banner process COS_ACAD_CAL_SETUP
The process will:
create primary and secondary instruction days
create Fall and Spring semesters
NOTE: The primary, secondary, Fall, and Spring days will still need to be verified. The EIS Academic Calendar can assist.
Primary Instructional Day
Primary instruction days are days that fall into primary terms (Fall and Spring).
Secondary Instructional Day
Secondary instruction days are days that fall on weekends, Summer and any days that are not included during primary terms.
Holiday
State Holiday
Federal Holidays can be found on the following site: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2023
However, for Lincoln’s birthday, you will have to search the web for it.
We only observe the following holidays as of 2023:
New Years Day |
Martin Luther King, Jr. Day |
Lincoln Day |
Washington Day |
Memorial Day |
Juneteenth |
Independence Day |
Labor Day |
Veterans Day |
Thanksgiving Day |
Christmas |
Local Holiday
Local Holidays are any holidays given by COS that are not state holidays.
Flex Day
To find any flex days, go to the COS Academic Calendar site: https://www.cos.edu/en-us/academics/academic-calendar
Final Exams
To find any final exam days, go to the COS Academic Calendar site: https://www.cos.edu/en-us/academics/academic-calendar
Non-instructional Day
A non-instructional day is a day that falls on a weekend that is a holiday.
First Census
To find any final exam days, go to the COS Academic Calendar site: https://www.cos.edu/en-us/academics/academic-calendar
Final Check
Verify dates
Variable Flex Day (Has not been used this since 2003)
SSAACRL
Full term
Date type | Where to find date |
|---|---|
Census One | |
Census Two | It is the Monday on the same week as “FINAL DROP DATE: LAST DAY TO DROP FULL TERM CLASSES WITH A “W” ON TRANSCRIPTS AND NO REFUND” FOR SUMMER USE (EX: S1): SUMMER SESSION 1 FINAL DROP DATE – “W” AND NO REFUND |
Enrollment | LAST DAY TO ADD FULL – TERM CLASSES WITH ADD CODES from Spring 2024 REGISTRATION CALENDAR (get document from Regina). FOR SUMMER USE: Last Day for Add Codes and to Drop w/Refund and no “W” |
Refund Date | LAST DAY TO DROP FULL TERM CLASSES WITH A REFUND AND NO “W” from Spring 2024 REGISTRATION CALENDAR (get document from Regina). FOR SUMMER USE: Last Day for Add Codes and to Drop w/Refund and no “W” |
Record Academic History | same as “Refund Date” |
Drop Without Penalty | FINAL DATE TO DROP FULL TERM CLASSES from Spring 2024 REGISTRATION CALENDAR (get document from Regina). FOR SUMMER USE: SUMMER SESSION (1, 2, 3) FINAL DROP DATE – “W” AND NO REFUND |
All other Calendar types (“E”, “O”)
For “OE” use the following documentation: https://sequoias.atlassian.net/wiki/spaces/BF/pages/edit-v2/1507721221#For-Summer%3A
FOR SUMMER USE “F”, “E”, “O” for Summer Session.
Summer sessions
Need to get information from Regina about dates.
SSAEXCL
SSAEXCL is where all the dates that Banner should exclude from scheduling classes are listed for each calendar year and part of term. These dates come directly from the Academic calendar and need to be entered on SSAEXCL in addition to SOACALD.
Enter in the Calendar year and part of term 1 then click GO
Enter in each Holiday, Flex day, and Non-Instructional Day for the calendar year.
Run Banner process COS_COPY_CAL_EXCEPTIONS
This process will copy dates from part of term 1 to all other parts of term.
Once the above process has copied the dates from part of term 1 to all other parts of term, you need to go to part of term E and remove all local holidays and non-instructional days leaving only the named holidays. These are the only days that part of term E classes do not meet.
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