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  •  Certified:
  •  Uploaded to Auditor Site (Suralink)

Baseline Reports

  •  SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual

Standard Ticket - Customer Center (service-now.com)

Expand
titleℹ️ How To

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

  •  SVRCALX
Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime ~5 minutes

Expand
titleℹ️ How To

04 – Include Exceptions - "Y"

  •  Sort through the list and resolve errors prior to next step.
Expand
titleException CRNs not valid: No Meetings.

Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.

Expand
titleException CRNs not valid: Weekly CRN in an Intersession Term.

W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.

Exception CRNs not reported: Actual CRN with no reportable student attendance hours.
202310 First Primary GEOL 151 17092 0 A COS P Geology of the Mojave Desert

Note

Inputted after submission. Local reporting will show it but it was not counted on the Annual 320 submission for apportionment.

202310 First Primary IA 047AD 16813 0 A COS P Strategies of Sport
202310 First Primary IA 049AD 16815 0 A COS P Performance of Sport
202310 First Primary PTA 400 16232 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16233 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16234 0 A COS P PTA Skills Lab

Warning

Emailed instructors, cc’d deans in January. Reminded deans February.

New as of Annual file:

202320 Second Primary ENGL 002 28327 D08 A TUL P Logic and Composition

Hours inputted as of . After this report deadline.

202320 Second Primary ESL 440 27062 0 A COS E Advanced Writing/Grammar 5
202320 Second Primary ESL 442 27066 0 A COS E Adv Listening/Speaking 5

  •  Kristin Robinson was informing Dean’s at an Academic Dean’s meeting. She additionally emailed them .
Expand
titleException CRNs not valid: Census CRN with a null Last Date to Record Academic History, which is required for evaluating drops.
https://sequoias.atlassian.net/browse/AP-512
Expand
titleException students not reported: Students in Positive Attendance CRNs with reportable hours that are missing grades.

Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.

Info

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-513
Expand
titleException students not reported: Students in Positive Attendance CRNs with zero reportable hours.
Info

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-514
  •  SVRCALD (Student Details and Non)
Expand
titleℹ️ How To

04 (Include Student Details) - Y

Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime ~1 minutes

04 (Include Student Details) - N

Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime ~6 minutes

I wonder why no Student Details takes longer? (blue star)

Info

Good to have for backup. Not necessary for subsequent Banner reports/extracts.

05 (Standard or Apprenticeship Rpt) - S

Info

As of we do not have Apprenticeship courses.

  •  SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
    •  Jenae assessed .
      •  Jordan Lamb to ask Dean of Enrollment Management about Accounting Method for TBA/Clinical CRNs
    •  Vanessa assessed .
  •  SVRCALP
PD0009231

ISSUE: SVRCALD CCFS-320 Detail Report and SVRCALS CCFS-320 Summary Reports Contact Hours totals do not match for the reporting period for all sections except ACTUAL, Part IV.

REPLICATION STEPS: 1. Create sections on SSASECT with appropriate Reporting Year and Attendance Method. 2. Populate dates on SSAACCL. 3. Register students in course prior to Census Date. 4. Run SVRCALX, SVRCALD and SVRCALS with the appropriate Academic Year, District ID and Reporting Period.

EXPECTED RESULT: The Contact Hours calculated for SVRCALD and SVRCALS should match for Resident and Non-Resident.

ACTUAL RESULT: The Contact Hours calculated for SVRCALD and SVRCALS do not match for Resident and Non-Resident. The Contact Hours balance in total, but are not the same for the Resident and Non-Resident columns between the reports.

SCREENSHOT: Defect PD0009231 Steps to Replicate SVRCALD SVRCALS CH totals do not match.docx

WORKAROUND: The Contact Hours value on SVRCALD are correct for Resident and Non-Resident and can be used for reporting.

  •  SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
Expand
titleℹ️ How To

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

  •  SVRCALX
Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime ~5 minutes

Expand
titleℹ️ How To

04 – Include Exceptions - "Y"

  •  Sort through the list and resolve errors prior to next step.
Expand
titleException CRNs not valid: No Meetings.

Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.

Expand
titleException CRNs not valid: Weekly CRN in an Intersession Term.

W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.

Expand
titleException CRNs not valid: Census CRN with a null Last Date to Record Academic History, which is required for evaluating drops.
https://sequoias.atlassian.net/browse/AP-512
Expand
titleException students not reported: Students in Positive Attendance CRNs with reportable hours that are missing grades.

Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.

Info

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-513
Expand
titleException students not reported: Students in Positive Attendance CRNs with zero reportable hours.
Info

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-514
  •  SVRCALD (Student Details and Non)
Expand
titleℹ️ How To

04 (Include Student Details) - Y

Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor
#F4F5F7

Runtime <1 minutes

  •  SEND TO REGINA FOR FIXES
    •  None found (blue star)

No Warnings

Expand
titleℹ️ How To

(PE, Concurrent)

04 – Exceptions Only - "Y"

05 – Page break – just formatting

  •  SVRCALU
Expand
titleℹ️ How To

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

_flowing_sand:
#F4F5F7

Runtime ~1 minutes

04 (Include Student Details) - N

Panel
panelIconId23f3
panelIcon:hourglass
panelIconText
bgColor#F4F5F7

Runtime 7-10 minutes

  •  SVRCALS
Expand
titleℹ️ How To

04 - Standard Rpt “S”

_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime ~6 minutes

I wonder why no Student Details takes longer? (blue star)

Info

Good to have for backup. Not necessary for subsequent Banner reports/extracts.

05 (Standard or Apprenticeship Rpt) - S

Info

As of we do not have Apprenticeship courses.

  •  SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
    •  Jenae assessed:
    •  Vanessa assessed:
  •  SVRCALP
Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime 7-10 <1 minutes

  •  SVRCAL9 (Resident Codes of A, B, D as of 2023)
Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime ~5 minutes

Info

Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king.

  •  Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

Chancellor’s Office: CCFS-320 Reporting Portal

Form 320 Login (cccco.edu)

COLLEGE REPORTS

  •  SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)

  •  SVRCALS feeds Flex-Time Activities | F Factor

1. PROD has all zeros (California Student 8.X Installation Information Release 8.15.2)

Warning

Standard Ticket - Customer Center (service-now.com Defect w/ Resolution in 8.16

2. TEST has data (blue star) w/ most up to date PROD clone (California Student 8.X Installation Information Release 8.17) (Cloned )

  • Used this instance of Banner for this reporting.

3. DEVL has data w/ older PROD clone date (California Student 8.X Installation Information Release 8.16) (Cloned ) works.

Info

SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net)

DISTRICT REPORTS

  •  Part IX
Info

Pull from SVRCAL9

  •  NON CREDIT, NON-RESIDENT
    •  Part IV (in college forms) (see SVRCALS to see values prior to combining)
    •  CDCP section (page has a short timeout. save as you go)

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)

Info

COCI drives the CDCP portion.

Manual Edits

Info

Documented in Backup Spreadsheet but tracked here.

  •  Add IA 202310 - 16813, 16815 if @Vanessa Escobar agrees that they should have been “D” - Daily Accounting Method.
  • Ignored this cycle w/ blessing of Dean of Enrollment Mgmt.
  •  Add PS 200M1

...

TERM

...

CRN

...

SUBJ_CODE

...

CRSE_NUMB

...

ACCT_CODE

...

ENRL

...

PTRM_END_DATE

...

In 22-23, 320 P2?

...

202220

...

25484

...

PS

...

200M1

...

P

...

44 (43 Res)

...

2022-07-20

...

  • SEND TO REGINA FOR FIXES

No Warnings

Expand
titleℹ️ How To

(PE, Concurrent)

04 – Exceptions Only - "Y"

05 – Page break – just formatting

  •  SVRCALU
Expand
titleℹ️ How To

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime 7-10 minutes

  •  SVRCALS
Expand
titleℹ️ How To

04 - Standard Rpt “S”

Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime 7-10 minutes

  •  SVRCAL9 (Resident Codes of A, B, D as of 2023)
Panel
panelIconId23f3
panelIcon:hourglass_flowing_sand:
panelIconText
bgColor#F4F5F7

Runtime ~5 minutes

Info

Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king.

  •  Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

Chancellor’s Office: CCFS-320 Reporting Portal

Form 320 Login (cccco.edu)

COLLEGE REPORTS

  •  SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)

  •  SVRCALS feeds Flex-Time Activities | F Factor
Info

SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net)

DISTRICT REPORTS

  •  Part IX
Info

Pull from SVRCAL9

  •  NON CREDIT, NON-RESIDENT
    •  Part IV (in college forms) (see SVRCALS to see values prior to combining)
    •  CDCP section (page has a short timeout. save as you go)

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)

Info

COCI drives the CDCP portion.

Manual Edits

Info

Documented in Backup Spreadsheet but tracked here.

  •  Look for cross term Positive Attendance Sections
Expand
titleHelpful Code Snippets to find cross term/fiscal year CRNs
Code Block
languagesql
--Cross Term Positive Attendance Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
            ,TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE       SSBSECT_PTRM_END_DATE > STVTERM_END_DATE
    AND     STVACCT_ACTUAL_IND = 'Y'
    AND     SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
ORDER BY    SSBSECT_TERM_CODE DESC
;

--Positive Attendance Sections where course ends in Fiscal Year (320 Reporting Cycle) different than STVTERM_END_DATE
SELECT DISTINCT
    SSBSECT.SSBSECT_TERM_CODE,
    SSBSECT.SSBSECT_CRN,
    SSBSECT.SSBSECT_SUBJ_CODE,
    SSBSECT.SSBSECT_CRSE_NUMB,
    SSBSECT.SSBSECT_ENRL,
    SSBSECT_PTRM_CODE,
    SSBSECT_ACCT_CODE,
    TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE,
    STVTERM_ACYR_CODE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM
    ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT
    ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > (
    SELECT (FTVFSYR_END_DATE)
    FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_FIMSMGR_FTVFSYR
    WHERE FTVFSYR_FSYR_CODE = :fiscal_year
        AND INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
)
    AND STVACCT_ACTUAL_IND = 'Y'
    AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
--    AND STVTERM_ACYR_CODE < CONCAT('20', :fiscal_year)+'1' --Removes future CRNs based off their future Academic Year
--    AND SSBSECT_TERM_CODE < CONCAT('20', :fiscal_year,'30') --Removes trailing summer that is included in future 320 cycles
--    AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC;
;

--Registration activity and contact hours w/ CA residency
SELECT          SFRSTCR.*
                ,RESIDENT.*
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
    AND         SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--Sum of contact hours divided by 525 for FTES amount
SELECT          SUM(SFRSTCR.SFRSTCR_ATTEND_HR)/525
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--D or ID ACCT_CODE for NC Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
WHERE       SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
    AND     SSBSECT_ACCT_CODE IN ('D','ID')
    AND     SSBSECT_CRSE_NUMB LIKE '4%'
ORDER BY    SSBSECT_TERM_CODE DESC

...