Setup

Evaluate Banner Setup for Known Defects

Runs

Run 1: Jan 8, 2024

Run 2: Jan 10, 2024

https://sequoias.atlassian.net/browse/AP-517

Certified: Jan 16, 2024

Uploaded to Auditor Site (Suralink):

Auditor Portal not open for 2023-24 as of Jan 16, 2024

Baseline Reports

SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

SVRCALX

Runtime ~5 minutes

Printer: DATABASE (case sensitive)

01 - Academic Year (same as SVRCALX)

02 - District ID: 561

04 – Include Exceptions: Y

Sort through the list and resolve errors prior to next step.

Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.

W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.

Came up again for two CBE sections on 202420. Not an issue.

https://sequoias.atlassian.net/browse/AP-512

Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-513

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-514

Fall Tutorial (ESS) FTES was not manually imported in time for the P1. Future submissions should have it.

SVRCALD (Student Details and Non)

04 (Include Student Details) - Y

Runtime ~1 minutes

04 (Include Student Details) - N

Runtime ~6 minutes

I wonder why no Student Details takes longer?

Good to have for backup. Not necessary for subsequent Banner reports/extracts.

05 (Standard or Apprenticeship Rpt) - S

As of at least Jul 7, 2023 we do not have Apprenticeship courses.

SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method

Jenae assessed:

Vanessa assessed:

SVRCALP

Runtime <1 minutes

SEND TO REGINA FOR FIXES

No Warnings

(PE, Concurrent)

04 – Exceptions Only - Y

05 – Page break – just formatting

SVRCALU

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

Runtime 7-10 minutes

SVRCALS

04 - Standard Rpt “S”

Runtime 7-10 minutes

Don’t use this cycle! Use SVRCALD Instead: PD0009231

ISSUE: SVRCALD CCFS-320 Detail Report and SVRCALS CCFS-320 Summary Reports Contact Hours totals do not match for the reporting period for all sections except ACTUAL, Part IV.

REPLICATION STEPS: 1. Create sections on SSASECT with appropriate Reporting Year and Attendance Method. 2. Populate dates on SSAACCL. 3. Register students in course prior to Census Date. 4. Run SVRCALX, SVRCALD and SVRCALS with the appropriate Academic Year, District ID and Reporting Period.

EXPECTED RESULT: The Contact Hours calculated for SVRCALD and SVRCALS should match for Resident and Non-Resident.

ACTUAL RESULT: The Contact Hours calculated for SVRCALD and SVRCALS do not match for Resident and Non-Resident. The Contact Hours balance in total, but are not the same for the Resident and Non-Resident columns between the reports.

SCREENSHOT: Defect PD0009231 Steps to Replicate SVRCALD SVRCALS CH totals do not match.docx

WORKAROUND: The Contact Hours value on SVRCALD are correct for Resident and Non-Resident and can be used for reporting.

SVRCAL9 (Resident Codes of A, B, D as of 2023)

Runtime ~5 minutes

Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king.

Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

Chancellor’s Office: CCFS-320 Reporting Portal

Form 320 Login (cccco.edu)

Source of Truth Decisions

SVRCALD for W, D, IW, ID attendance methods so that the Resident, NonResident split is fully accurate.
SVRCALS for P attendance method because the SVRCALD doesn’t cleanly detail that.
- Likely marginal error on the Resident, NonResident split.

COLLEGE REPORTS

SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)

SVRCALS feeds Flex-Time Activities | F Factor

SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net)

DISTRICT REPORTS

Part IX

Pull from SVRCAL9

NON CREDIT, NON-RESIDENT

Part IV (in college forms) (see SVRCALS to see values prior to combining)

CDCP section (page has a short timeout. save as you go)

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)

COCI drives the CDCP portion.

Manual Edits

Documented in Backup Spreadsheet but tracked here.

Look for cross term Positive Attendance Sections

Add them if applicable.

--Cross Term Positive Attendance Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
            ,TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE       SSBSECT_PTRM_END_DATE > STVTERM_END_DATE
    AND     STVACCT_ACTUAL_IND = 'Y'
    AND     SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
ORDER BY    SSBSECT_TERM_CODE DESC
;

--Positive Attendance Sections where course ends in Fiscal Year (320 Reporting Cycle) different than STVTERM_END_DATE
SELECT DISTINCT
    SSBSECT.SSBSECT_TERM_CODE,
    SSBSECT.SSBSECT_CRN,
    SSBSECT.SSBSECT_SUBJ_CODE,
    SSBSECT.SSBSECT_CRSE_NUMB,
    SSBSECT.SSBSECT_ENRL,
    SSBSECT_PTRM_CODE,
    SSBSECT_ACCT_CODE,
    TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE,
    STVTERM_ACYR_CODE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM
    ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT
    ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > (
    SELECT (FTVFSYR_END_DATE)
    FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_FIMSMGR_FTVFSYR
    WHERE FTVFSYR_FSYR_CODE = :fiscal_year
        AND INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
)
    AND STVACCT_ACTUAL_IND = 'Y'
    AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
--    AND STVTERM_ACYR_CODE < CONCAT('20', :fiscal_year)+'1' --Removes future CRNs based off their future Academic Year
--    AND SSBSECT_TERM_CODE < CONCAT('20', :fiscal_year,'30') --Removes trailing summer that is included in future 320 cycles
--    AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC;
;

--Registration activity and contact hours w/ CA residency
SELECT          SFRSTCR.*
                ,RESIDENT.*
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
    AND         SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--Sum of contact hours divided by 525 for FTES amount
SELECT          SUM(SFRSTCR.SFRSTCR_ATTEND_HR)/525
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--D or ID ACCT_CODE for NC Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
WHERE       SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
    AND     SSBSECT_ACCT_CODE IN ('D','ID')
    AND     SSBSECT_CRSE_NUMB LIKE '4%'
ORDER BY    SSBSECT_TERM_CODE DESC

SSBSECT\_TERM\_CODE	SSBSECT\_CRN	SSBSECT\_SUBJ\_CODE	SSBSECT\_CRSE\_NUMB	SSBSECT\_ACCT\_CODE	SSBSECT\_ENRL	SSBSECT\_PTRM\_END\_DATE	Resident FTES	NonResident FTES

SSBSECT\_TERM\_CODE	SSBSECT\_CRN	SSBSECT\_SUBJ\_CODE	SSBSECT\_CRSE\_NUMB	SSBSECT\_ACCT\_CODE	SSBSECT\_ENRL	SSBSECT\_PTRM\_END\_DATE	Resident FTES	NonResident FTES
202320	25484	PS	200M1	P	51	2023-07-19	40.06 (21031.5 CH)	.82 (430.5 CH)

Look for https://sequoias.atlassian.net/browse/AP-587 and make manual corrections if necessary. Watch for double reporting.

ADD CARRY FORWARD from 2023 Annual

Added to District Totals

P1 and P2 do not allow CENTER FTES adjustments

By Accounting Method

Contact Hours - Daily
Campus/District	Resident	Resident Ext Hours	Non-Resident	Totals
Hanford	7,127.70			7,127.70
Tulare	7,208.20			7,208.20
District (includes HAC,TCC)	44,976.50	7,767.20		52,743.70

Contact Hours - Independent Daily
Campus/District	Resident	Resident Ext Hours	Non-Resident	Totals
Hanford	3,272.50	7,350.00		10,622.50
Tulare	106,942.50		175.00	107,117.50
District (includes HAC,TCC)	123,258.90	7,350.00	175.00	130,783.90

Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.

As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years.

-Natalie Wagner 7/15/2021

Remove CARRY FORWARD (Not relevant for P1)

Functional

Workspace 2023-24, P1