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👟 Runs

Preliminary:

Run 1:

Jira Legacy
serverSystem Jira
serverId8b861ae3-ff87-316b-a17e-97c61a7e2fb4
keyAP-517

Certified:

Setup

  •  Evaluate Banner Setup for Known Defects
  •  GUAABOT vs. Customer Center
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titleFilters used to find possible defects.
image-20240322-214503.png
Info

No known defects after our Banner update went to 8.19 for California Student.

Expect this to be the last time we have to do Centers offline. This defect resolution in BA CALBSTU 8.20 solves that on SVRCALU. Standard Ticket - Customer Center (service-now.com)

Baseline Reports

  •  SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
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titleℹ️ How To

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

  •  SVRCALX
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Runtime ~5 minutes

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titleℹ️ How To

04 – Include Exceptions - "Y"

  •  Sort through the list and resolve errors prior to next step.
Expand
titleException CRNs not valid: No Meetings.

Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.

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titleException CRNs not valid: Weekly CRN in an Intersession Term.

W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.

Expand
titleException CRNs not reported: Actual CRN with no reportable student attendance hours.

Expand
titleException CRNs not valid: Census CRN with a null Last Date to Record Academic History, which is required for evaluating drops.
https://sequoias.atlassian.net/browse/AP-512
Expand
titleException students not reported: Students in Positive Attendance CRNs with reportable hours that are missing grades.

Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.

Info

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-513
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titleException students not reported: Students in Positive Attendance CRNs with zero reportable hours.
Info

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-514
  •  SVRCALD (Student Details and Non)
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titleℹ️ How To

04 (Include Student Details) - Y

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Runtime ~1 minutes

04 (Include Student Details) - N

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Runtime ~6 minutes

I wonder why no Student Details takes longer? (blue star)

Info

Good to have for backup. Not necessary for subsequent Banner reports/extracts.

05 (Standard or Apprenticeship Rpt) - S

Info

As of we do not have Apprenticeship courses.

  •  SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
    •  Sent to Jenae
  •  SVRCALP
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Runtime <1 minutes

No Warnings Exist

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titleℹ️ How To

(PE, Concurrent)

04 – Exceptions Only - "Y"

05 – Page break – just formatting

  •  SVRCALU
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titleℹ️ How To

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

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Runtime 7-10 minutes

  •  SVRCALS
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titleℹ️ How To

04 - Standard Rpt “S”

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Runtime 7-10 minutes

  •  SVRCAL9 (Resident Codes of A, B, D as of 2023)
320 AB540 Students.pngImage Added
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Runtime ~5 minutes

Info

Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king.

  •  Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

Chancellor’s Office: CCFS-320 Reporting Portal

Form 320 Login (cccco.edu)

COLLEGE REPORTS

  •  SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)

  •  SVRCALS feeds Flex-Time Activities | F Factor

DISTRICT REPORTS

  •  Part IX
Info

Pull from SVRCAL9

  •  NON CREDIT, NON-RESIDENT
    •  Part IV (in college forms) (see SVRCALS to see values prior to combining)
    •  CDCP section (page has a short timeout. save as you go)

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)

Info

COCI drives the CDCP portion.

Manual Edits

Info

Documented in Backup Spreadsheet but tracked here.

  •  Look for crossover PS and make sure they are included.

Past example:

TERM

CRN

SUBJ_CODE

CRSE_NUMB

ACCT_CODE

ENRL

PTRM_END_DATE

In 22-23, 320 P2?

202220

25484

PS

200M1

P

44 (43 Res)

2022-07-20

No, missing 35.285238095 FTES

Expand
titleHelpful Code Snippets to find cross term/fiscal year CRNs
Code Block
languagesql
--Cross Term Positive Attendance Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
            ,TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE       SSBSECT_PTRM_END_DATE > STVTERM_END_DATE
    AND     STVACCT_ACTUAL_IND = 'Y'
    AND     SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
ORDER BY    SSBSECT_TERM_CODE DESC
;

--Positive Attendance Sections where course ends in Fiscal Year (320 Reporting Cycle) different than STVTERM_END_DATE
SELECT DISTINCT
    SSBSECT.SSBSECT_TERM_CODE,
    SSBSECT.SSBSECT_CRN,
    SSBSECT.SSBSECT_SUBJ_CODE,
    SSBSECT.SSBSECT_CRSE_NUMB,
    SSBSECT.SSBSECT_ENRL,
    SSBSECT_PTRM_CODE,
    SSBSECT_ACCT_CODE,
    TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE,
    STVTERM_ACYR_CODE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM
    ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT
    ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > (
    SELECT (FTVFSYR_END_DATE)
    FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_FIMSMGR_FTVFSYR
    WHERE FTVFSYR_FSYR_CODE = :fiscal_year
        AND INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
)
    AND STVACCT_ACTUAL_IND = 'Y'
    AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
--    AND STVTERM_ACYR_CODE < CONCAT('20', :fiscal_year)+'1' --Removes future CRNs based off their future Academic Year
--    AND SSBSECT_TERM_CODE < CONCAT('20', :fiscal_year,'30') --Removes trailing summer that is included in future 320 cycles
--    AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC;
;

--Registration activity and contact hours w/ CA residency
SELECT          SFRSTCR.*
                ,RESIDENT.*
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
    AND         SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--Sum of contact hours divided by 525 for FTES amount
SELECT          SUM(SFRSTCR.SFRSTCR_ATTEND_HR)/525
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--D or ID ACCT_CODE for NC Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
WHERE       SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
    AND     SSBSECT_ACCT_CODE IN ('D','ID')
    AND     SSBSECT_CRSE_NUMB LIKE '4%'
ORDER BY    SSBSECT_TERM_CODE DESC
  •  ADD CARRY FORWARD from 2022 RECAL

Added to District Totals & Center Totals

FTES Total

 

 

 

 

 Campus/District 

 Resident 

Resident Ext Hours 

 Non-Resident 

 Totals 

 Hanford 

17.90

13.20

0.45

31.54

 Tulare 

187.04

 

1.67

188.70

 District (includes HAC,TCC)

276.97

25.79

2.50

305.26

By Accounting Method

Contact Hours - Daily 

 Campus/District 

 Resident 

 Resident Ext Hours 

 Non-Resident 

 Totals 

 Hanford 

           6,561.90

181.70

          6,743.60

 Tulare 

           5,409.60

52.90

          5,462.50

 District (includes HAC,TCC) 

         30,521.50

6,610.20

439.30

       37,571.00

Contact Hours - Independent Daily 

 Campus/District 

 Resident 

 Resident Ext Hours 

 Non-Resident 

 Totals 

 Hanford 

           2,835.00

 6,930.00

 52.50

          9,817.50

 Tulare 

         92,785.00

 822.50

       93,607.50

 District (includes HAC,TCC) 

       114,887.50

 6,930.00

                       875.00

     122,692.50

Expand
titleCensus Date or End Date is > 7/1
Info

Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.

As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years.

-Natalie Wagner 7/15/2021

  •  Remove CARRY FORWARD
    •  No Non-Resident TSCH are showing up for D/ID on Term 202330. Wrote query to find if true.
Code Block
languagesql
--NonResident TSCH are showing up for D/ID for a given term
SELECT          SSBSECT.SSBSECT_TERM_CODE
                ,SSBSECT.SSBSECT_CRN
                ,SSBSECT.SSBSECT_PTRM_END_DATE
                ,SSBSECT.SSBSECT_CAMP_CODE
                ,COUNT(SFRSTCR.SFRSTCR_PIDM)
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
INNER JOIN      COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
    ON SFRSTCR_TERM_CODE = SSBSECT.SSBSECT_TERM_CODE
            AND SFRSTCR_CRN = SSBSECT_CRN
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SSBSECT_PTRM_END_DATE > CONCAT(:YYYYMMDD) --Follow this format 'YYYY-MM-DD' and include the ' '
AND             STVRESD.STVRESD_IN_STATE_IND <> 'I'
AND             SSBSECT.SSBSECT_ACCT_CODE IN ('D','ID')
AND             SSBSECT_CAMP_CODE <> 'COS'
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
GROUP BY        SSBSECT_TERM_CODE, SSBSECT_CRN, SSBSECT_CAMP_CODE,SSBSECT_PTRM_END_DATE;

FTES difference between 2023 Carry Forward for Non-Resident students (.33 FTES) and last Recal cycle in 2022 (2.7 FTES) is notable, but can’t find any errors w/ that field.