Setup
- Evaluate Banner Setup for Known Defects
👟 Runs
Run 1:
Run 2:
Jira Legacy | ||||||
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- Certified:
- Uploaded to Auditor Site (Suralink):
Auditor Portal not open for 2023-24 as of
Baseline Reports
- SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
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Runtime ~5 minutes |
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Printer: 01 - Academic Year (same as SVRCALX) 02 - District ID: 04 – Include Exceptions - ": |
- Sort through the list and resolve errors prior to next step.
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W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections. |
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Inputted after submission. Local reporting will show it but it was not counted on the Annual 320 submission for apportionment. |
202310 First Primary IA 047AD 16813 0 A COS P Strategies of Sport
202310 First Primary IA 049AD 16815 0 A COS P Performance of Sport
202310 First Primary PTA 400 16232 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16233 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16234 0 A COS P PTA Skills Lab
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Emailed instructors, cc’d deans in January. Reminded deans February. |
New as of Annual file:
202320 Second Primary ENGL 002 28327 D08 A TUL P Logic and Composition
Hours inputted as of . After this report deadline.
202320 Second Primary ESL 440 27062 0 A COS E Advanced Writing/Grammar 5
202320 Second Primary ESL 442 27066 0 A COS E Adv Listening/Speaking 5
- Kristin Robinson was informing Dean’s at an Academic Dean’s meeting. She additionally emailed them .
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Came up again for two CBE sections on 202420. Not an issue. https://sequoias.atlassian.net/browse/AP-512 |
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Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.
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Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.
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- SVRCALD (Student Details and Non)
Expand | title | ℹ️ How To
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Fall Tutorial (ESS) FTES was not manually imported in time for the P1. Future submissions should have it. |
- SVRCALD (Student Details and Non)
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04 (Include Student Details) - Y
04 (Include Student Details) - YN
04 (Include Student Details) - N
05 (Standard or Apprenticeship Rpt) - S
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- SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
- Jenae assessed .
- Jordan Lamb to ask Dean of Enrollment Management about Accounting Method for TBA/Clinical CRNs
- Vanessa assessed .
- :
- Vanessa assessed:
- SVRCALP
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Runtime <1 minutes |
- SEND TO REGINA FOR FIXES
- None found
No Warnings
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(PE, Concurrent) 04 – Exceptions Only - " 05 – Page break – just formatting |
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Runtime 7-10 minutes |
- SVRCAL9 (Resident Codes of A, B, D as of 2023)
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Runtime ~5 minutes |
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Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king. |
- Compare summary to previous Annual
(Hard to compare given pandemic shifts.)
Chancellor’s Office: CCFS-320 Reporting Portal
COLLEGE REPORTS
- SVRCALU feeds "Supplemental"
ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)
- SVRCALS feeds Flex-Time Activities | F Factor
1. PROD
has all zeros (California Student 8.X Installation Information Release 8.15.2)
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Standard Ticket - Customer Center (service-now.com Defect w/ Resolution in 8.16 |
2. TEST
has data w/ most up to date PROD
clone (California Student 8.X Installation Information Release 8.17) (Cloned )
- Used this instance of Banner for this reporting.
3. DEVL
has data w/ older PROD
clone date (California Student 8.X Installation Information Release 8.16) (Cloned ) works.
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SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net) |
DISTRICT REPORTS
- Part IX
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Pull from SVRCAL9 |
- NON CREDIT, NON-RESIDENT
- Part IV (in college forms) (see SVRCALS to see values prior to combining)
- CDCP section (page has a short timeout. save as you go)
SVRCALU populates this.
For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)
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COCI drives the CDCP portion. |
Manual Edits
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Documented in Backup Spreadsheet but tracked here. |
- Add IA 202310 - 16813, 16815 if @Vanessa Escobar agrees that they should have been “D” - Daily Accounting Method.
- Ignored this cycle w/ blessing of Dean of Enrollment Mgmt.
- Add PS 200M1
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TERM
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CRN
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SUBJ_CODE
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CRSE_NUMB
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ACCT_CODE
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ENRL
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PTRM_END_DATE
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In 22-23, 320 P2?
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202220
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25484
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PS
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200M1
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P
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44 (43 Res)
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2022-07-20
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No, missing 35.285238095 FTES
Expand | title | Helpful Code Snippets to find cross
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Don’t use this cycle! Use SVRCALD Instead: PD0009231 |
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ISSUE: SVRCALD CCFS-320 Detail Report and SVRCALS CCFS-320 Summary Reports Contact Hours totals do not match for the reporting period for all sections except ACTUAL, Part IV.REPLICATION STEPS: 1. Create sections on SSASECT with appropriate Reporting Year and Attendance Method. 2. Populate dates on SSAACCL. 3. Register students in course prior to Census Date. 4. Run SVRCALX, SVRCALD and SVRCALS with the appropriate Academic Year, District ID and Reporting Period.EXPECTED RESULT: The Contact Hours calculated for SVRCALD and SVRCALS should match for Resident and Non-Resident.ACTUAL RESULT: The Contact Hours calculated for SVRCALD and SVRCALS do not match for Resident and Non-Resident. The Contact Hours balance in total, but are not the same for the Resident and Non-Resident columns between the reports.SCREENSHOT: Defect PD0009231 Steps to Replicate SVRCALD SVRCALS CH totals do not match.docxWORKAROUND: The Contact Hours value on SVRCALD are correct for Resident and Non-Resident and can be used for reporting. |
- SVRCAL9 (Resident Codes of A, B, D as of 2023)
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Runtime ~5 minutes |
Info |
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Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king. |
- Compare summary to previous Annual
(Hard to compare given pandemic shifts.)
Chancellor’s Office: CCFS-320 Reporting Portal
Source of Truth Decisions
SVRCALD for W, D, IW, ID attendance methods so that the Resident, NonResident split is fully accurate.
SVRCALS for P attendance method because the SVRCALD doesn’t cleanly detail that.
Likely marginal error on the Resident, NonResident split.
COLLEGE REPORTS
- SVRCALU feeds "Supplemental"
ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)
- SVRCALS feeds Flex-Time Activities | F Factor
Info |
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SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net) |
DISTRICT REPORTS
- Part IX
Info |
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Pull from SVRCAL9 |
- NON CREDIT, NON-RESIDENT
- Part IV (in college forms) (see SVRCALS to see values prior to combining)
- CDCP section (page has a short timeout. save as you go)
SVRCALU populates this.
For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)
Info |
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COCI drives the CDCP portion. |
Manual Edits
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Documented in Backup Spreadsheet but tracked here. |
- Look for cross term Positive Attendance Sections
- Add them if applicable.
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- ADD CARRY FORWARD from 2022 RECAL
Added to District Totals & Center Totals
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FTES Total
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Campus/District
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Resident
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Resident Ext Hours
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Non-Resident
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Totals
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Hanford
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17.90
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13.20
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0.45
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31.54
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Tulare
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187.04
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1.67
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188.70
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District (includes HAC,TCC)
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276.97
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25.79
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2.50
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305.26
By Accounting Method
Contact Hours - Daily
SSBSECT\_TERM\_CODE | SSBSECT\_CRN | SSBSECT\_SUBJ\_CODE | SSBSECT\_CRSE\_NUMB | SSBSECT\_ACCT\_CODE | SSBSECT\_ENRL | SSBSECT\_PTRM\_END\_DATE | Resident FTES | NonResident FTES |
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202320 | 25484 | PS | 200M1 | P | 51 | 2023-07-19 | 40.06 (21031.5 CH) | .82 (430.5 CH) |
- Look for
and make manual corrections if necessary. Watch for double reporting.Jira Legacy server System JIRA serverId 8b861ae3-ff87-316b-a17e-97c61a7e2fb4 key AP-587 - ADD CARRY FORWARD from 2023 Annual
Added to District Totals
P1 and P2 do not allow CENTER FTES adjustments
By Accounting Method
Contact Hours - Daily | ||||||
Campus/District | Resident | Resident Ext Hours | Non-Resident | Totals | ||
Hanford | 6,561.90 | 181 7,127.70 6 | 7,743127.6070 | |||
Tulare | 5 7,409208.60 | 52.90 | 5,462.5020 | 7,208.20 | ||
District (includes HAC,TCC) | 30 44,521976.50 | 6 7,610767.20 | 439.30 | 37,571.00 52,743.70 | ||
Contact Hours - Independent Daily | ||||||
Campus/District | Resident | Resident Ext Hours | Non-Resident | Totals | ||
Hanford | 2 3,835272.0050 | 67,930350.00 | 52.50 | 9,817 10,622.50 | ||
Tulare | 92 106,785942.0050 822 | 175.5000 | 93 107,607117.50 | |||
District (includes HAC,TCC) | 114,887.50 | 6,930.00 | 875.00 | 122,692.50 |
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- Remove CARRY FORWARD
- No Non-Resident TSCH are showing up for D/ID on Term 202330. Wrote query to find if true.
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--NonResident TSCH are showing up for D/ID for a given term
SELECT SSBSECT.SSBSECT_TERM_CODE
,SSBSECT.SSBSECT_CRN
,SSBSECT.SSBSECT_PTRM_END_DATE
,SSBSECT.SSBSECT_CAMP_CODE
,COUNT(SFRSTCR.SFRSTCR_PIDM)
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
INNER JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
ON SFRSTCR_TERM_CODE = SSBSECT.SSBSECT_TERM_CODE
AND SFRSTCR_CRN = SSBSECT_CRN
WHERE SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND SSBSECT_PTRM_END_DATE > CONCAT(:YYYYMMDD) --Follow this format 'YYYY-MM-DD' and include the ' '
AND STVRESD.STVRESD_IN_STATE_IND <> 'I'
AND SSBSECT.SSBSECT_ACCT_CODE IN ('D','ID')
AND SSBSECT_CAMP_CODE <> 'COS'
AND SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
GROUP BY SSBSECT_TERM_CODE, SSBSECT_CRN, SSBSECT_CAMP_CODE,SSBSECT_PTRM_END_DATE; |
Wasn’t true so I went looking for defects and found one:
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Standard Ticket - Customer Center (service-now.com) - PD0006871 |
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California Release 8.17 has the resolution for above defect. COS locally scheduled go live for 8.17 is in August 2023. |
- Defect didn’t persist in SVRCALD w/ Student Details so that was used to find those allowable Carry Forward sections and TSCH amounts.
FTES difference between 2023 Carry Forward for Non-Resident students (.33 FTES) and last Recal cycle in 2022 (2.7 FTES) is notable, but can’t find any errors w/ that field.
HAC,TCC) | 123,258.90 | 7,350.00 | 175.00 | 130,783.90 |
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- Remove CARRY FORWARD (Not relevant for P1)