Setup
- Evaluate Banner Setup for Known Defects
👟 Runs
Run 1:
Run 2:
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- Certified:
- Uploaded to Auditor Site (Suralink):
Auditor Portal not open for 2023-24 as of
Baseline Reports
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- SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
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ISSUE: SVRCALD CCFS-320 Detail Report and SVRCALS CCFS-320 Summary Reports Contact Hours totals do not match for the reporting period for all sections except ACTUAL, Part IV.REPLICATION STEPS: 1. Create sections on SSASECT with appropriate Reporting Year and Attendance Method. 2. Populate dates on SSAACCL. 3. Register students in course prior to Census Date. 4. Run SVRCALX, SVRCALD and SVRCALS with the appropriate Academic Year, District ID and Reporting Period.EXPECTED RESULT: The Contact Hours calculated for SVRCALD and SVRCALS should match for Resident and Non-Resident.ACTUAL RESULT: The Contact Hours calculated for SVRCALD and SVRCALS do not match for Resident and Non-Resident. The Contact Hours balance in total, but are not the same for the Resident and Non-Resident columns between the reports.SCREENSHOT: Defect PD0009231 Steps to Replicate SVRCALD SVRCALS CH totals do not match.docxWORKAROUND: The Contact Hours value on SVRCALD are correct for Resident and Non-Resident and can be used for reporting. |
- SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
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Populate Academic Year District: Do it for 561 Reporting Period: P1 - 2 P2 - 1 |
- SVRCALX
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Runtime ~5 minutes |
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04 – Include Exceptions - "Y" |
- Sort through the list and resolve errors prior to next step.
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Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll. |
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W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections. |
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https://sequoias.atlassian.net/browse/AP-512 |
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Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.
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- SVRCALD (Student Details and Non)
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Populate Academic Year District: Do it for 561 Reporting Period: P1 - 2 P2 - 1 |
- SVRCALX
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Runtime ~5 minutes |
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Printer: 01 - Academic Year (same as SVRCALX) 02 - District ID: 04 – Include Exceptions: |
- Sort through the list and resolve errors prior to next step.
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Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll. |
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W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections. |
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Came up again for two CBE sections on 202420. Not an issue. https://sequoias.atlassian.net/browse/AP-512 |
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Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.
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Fall Tutorial (ESS) FTES was not manually imported in time for the P1. Future submissions should have it. |
- SVRCALD (Student Details and Non)
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04 (Include Student Details) - Y
04 (Include Student Details) - N
05 (Standard or Apprenticeship Rpt) - S
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- SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
- Jenae assessed:
- Vanessa assessed:
- SVRCALP
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Runtime ~1<1 minutes 04 (Include Student Details) - N Panel | | |||||||
panelIconId | 23f3 | |||||||
panelIcon | :hourglass_flowing_sand: | panelIconText |
- SEND TO REGINA FOR FIXES
No Warnings
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(PE, Concurrent) 04 – Exceptions Only - 05 – Page break – just formatting |
- SVRCALU
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04 - Disp entries with zero values “N” 05 - Standard Rpt “S” |
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panelIconId | 23f3 | panelIcon | :hourglassRuntime ~6 minutesI wonder why no Student Details takes longer?
05 (Standard or Apprenticeship Rpt) - S
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- SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
- Jenae assessed:
- Vanessa assessed:
- SVRCALP
7-10 minutes |
- SVRCALS
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04 - Standard Rpt “S” |
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Runtime <1 7-10 minutes |
- SEND TO REGINA FOR FIXES
No Warnings
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(PE, Concurrent) 04 – Exceptions Only - "Y" 05 – Page break – just formatting |
- SVRCALU
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Don’t use this cycle! Use SVRCALD Instead: PD0009231 |
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04 - Disp entries with zero values “N” 05 - Standard Rpt “S” |
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Runtime 7-10 minutes |
- SVRCALS
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04 - Standard Rpt “S” |
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Runtime 7-10 minutes |
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ISSUE: SVRCALD CCFS-320 Detail Report and SVRCALS CCFS-320 Summary Reports Contact Hours totals do not match for the reporting period for all sections except ACTUAL, Part IV.REPLICATION STEPS: 1. Create sections on SSASECT with appropriate Reporting Year and Attendance Method. 2. Populate dates on SSAACCL. 3. Register students in course prior to Census Date. 4. Run SVRCALX, SVRCALD and SVRCALS with the appropriate Academic Year, District ID and Reporting Period.EXPECTED RESULT: The Contact Hours calculated for SVRCALD and SVRCALS should match for Resident and Non-Resident.ACTUAL RESULT: The Contact Hours calculated for SVRCALD and SVRCALS do not match for Resident and Non-Resident. The Contact Hours balance in total, but are not the same for the Resident and Non-Resident columns between the reports.SCREENSHOT: Defect PD0009231 Steps to Replicate SVRCALD SVRCALS CH totals do not match.docxWORKAROUND: The Contact Hours value on SVRCALD are correct for Resident and Non-Resident and can be used for reporting. |
- SVRCAL9 (Resident Codes of A, B, D as of 2023)
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Runtime ~5 minutes |
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Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king. |
- Compare summary to previous Annual
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Source of Truth Decisions
SVRCALD for W, D, IW, ID attendance methods so that the Resident, NonResident split is fully accurate.
SVRCALS for P attendance method because the SVRCALD doesn’t cleanly detail that.
Likely marginal error on the Resident, NonResident split.
COLLEGE REPORTS
- SVRCALU feeds "Supplemental"
ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)
- SVRCALS feeds Flex-Time Activities | F Factor
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SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net) |
DISTRICT REPORTS
- Part IX
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Pull from SVRCAL9 |
- NON CREDIT, NON-RESIDENT
- Part IV (in college forms) (see SVRCALS to see values prior to combining)
- CDCP section (page has a short timeout. save as you go)
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Documented in Backup Spreadsheet but tracked here. |
- Look for cross term Positive Attendance Sections
- Add them if applicable.
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- ADD CARRY FORWARD from 2022 RECAL
Added to District Totals & Center Totals
FTES Total
Campus/District
Resident
Resident Ext Hours
Non-Resident
Totals
Hanford
17.90
13.20
0.45
31.54
Tulare
187.04
1.67
188.70
District (includes HAC,TCC)
276.97
25.79
2.50
SSBSECT\_TERM\_CODE | SSBSECT\_CRN | SSBSECT\_SUBJ\_CODE | SSBSECT\_CRSE\_NUMB | SSBSECT\_ACCT\_CODE | SSBSECT\_ENRL | SSBSECT\_PTRM\_END\_DATE | Resident FTES | NonResident FTES |
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202320 | 25484 | PS | 200M1 | P | 51 | 2023-07-19 | 40.06 (21031.5 CH) | .82 (430.5 CH) |
- Look for
and make manual corrections if necessary. Watch for double reporting.Jira Legacy server System JIRA serverId 8b861ae3-ff87-316b-a17e-97c61a7e2fb4 key AP-587 - ADD CARRY FORWARD from 2023 Annual
Added to District Totals
P1 and P2 do not allow CENTER FTES adjustments
By Accounting Method
Contact Hours - Daily | ||||||||
Campus/District | Resident | Resident Ext Hours | Non-Resident | Totals | ||||
Hanford | 6 7,561127.90181.70 | 6 7,743127.6070 | ||||||
Tulare | 5 7,409208.60 | 52.90 | 5,462.5020 | 7,208.20 | ||||
District (includes HAC,TCC) | 30 44,521976.50 | 6 7,610767.20 | 439.30 | 37,571.00 52,743.70 | ||||
Contact Hours - Independent Daily | ||||||||
Campus/District | Resident | Resident Ext Hours | Non-Resident | Totals | ||||
Hanford | 2 3,835.00 | 6,930.00 | 52.272.50 | 9,817.50 | Tulare | 92,785.00 | 822.50 | 93,607.50 |
District (includes HAC,TCC) | 114,887.50 | 6,930.00 | 875.00 | 122,692.50 |
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- Remove CARRY FORWARD
- No Non-Resident TSCH are showing up for D/ID on Term 202330. Wrote query to find if true.
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--NonResident TSCH are showing up for D/ID for a given term
SELECT SSBSECT.SSBSECT_TERM_CODE
,SSBSECT.SSBSECT_CRN
,SSBSECT.SSBSECT_PTRM_END_DATE
,SSBSECT.SSBSECT_CAMP_CODE
,COUNT(SFRSTCR.SFRSTCR_PIDM)
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
INNER JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
ON SFRSTCR_TERM_CODE = SSBSECT.SSBSECT_TERM_CODE
AND SFRSTCR_CRN = SSBSECT_CRN
WHERE SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND SSBSECT_PTRM_END_DATE > CONCAT(:YYYYMMDD) --Follow this format 'YYYY-MM-DD' and include the ' '
AND STVRESD.STVRESD_IN_STATE_IND <> 'I'
AND SSBSECT.SSBSECT_ACCT_CODE IN ('D','ID')
AND SSBSECT_CAMP_CODE <> 'COS'
AND SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
GROUP BY SSBSECT_TERM_CODE, SSBSECT_CRN, SSBSECT_CAMP_CODE,SSBSECT_PTRM_END_DATE; |
Wasn’t true so I went looking for defects and found one:
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Standard Ticket - Customer Center (service-now.com) - PD0006871 |
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California Release 8.17 has the resolution for above defect. COS locally scheduled go live for 8.17 is in August 2023. |
- Defect didn’t persist in SVRCALD w/ Student Details so that was used to find those allowable Carry Forward sections and TSCH amounts.
FTES difference between 2023 Carry Forward for Non-Resident students (.33 FTES) and last Recal cycle in 2022 (2.7 FTES) is notable, but can’t find any errors w/ that field.
7,350.00 | 10,622.50 | |||
Tulare | 106,942.50 | 175.00 | 107,117.50 | |
District (includes HAC,TCC) | 123,258.90 | 7,350.00 | 175.00 | 130,783.90 |
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- Remove CARRY FORWARD (Not relevant for P1)