👟 Runs
Preliminary:
Run 1
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Date: Not Yet Ran
Baseline
- SVAAPIZ
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Certified:
Baseline Reports
- SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
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Populate Academic Year District: Do it for 561 Reporting Period: P1 - 2 P2 - 1 Annual - 1 |
- SVRCALX
- SVRCALX
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Runtime ~5 minutes |
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04 – Include Exceptions - "Y" |
- Sort through the list and resolve errors prior to next step.
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Emailed instructors, cc’d deans in January. Reminded deans February.
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Runtime ~5 minutes |
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04 – Include Exceptions - "Y" |
- SVRCALD (Student Details and Non)
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Runtime ~1 minutes |
- SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" To Vanessa Escobar it's about Attendance Method
- SVRCALP
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Runtime <1 minutes |
- SEND TO REGINA FOR FIXES
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(PE, Concurrent) 04 – Exceptions Only - "Y" 05 – Page break – just formatting |
- SVRCALU
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04 - Disp entries with zero values “N” 05 - Standard Rpt “S” |
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Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll. |
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W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections. |
Exception CRNs not reported: Actual CRN with no reportable student attendance hours.
202310 First Primary GEOL 151 17092 0 A COS P Geology of the Mojave Desert
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Inputted after submission. Local reporting will show it but it was not counted on the Annual 320 submission for apportionment. |
202310 First Primary IA 047AD 16813 0 A COS P Strategies of Sport
202310 First Primary IA 049AD 16815 0 A COS P Performance of Sport
202310 First Primary PTA 400 16232 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16233 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16234 0 A COS P PTA Skills Lab
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Emailed instructors, cc’d deans in January. Reminded deans February. |
New as of Annual file:
202320 Second Primary ENGL 002 28327 D08 A TUL P Logic and Composition
Hours inputted as of . After this report deadline.
202320 Second Primary ESL 440 27062 0 A COS E Advanced Writing/Grammar 5
202320 Second Primary ESL 442 27066 0 A COS E Adv Listening/Speaking 5
- Kristin Robinson was informing Dean’s at an Academic Dean’s meeting. She additionally emailed them .
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https://sequoias.atlassian.net/browse/AP-512 |
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Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.
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- SVRCALD (Student Details and Non)
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04 (Include Student Details) - Y
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- SVRCALS
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04 - Standard Rpt “S”
04 (Include Student Details) - N
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- SVRCAL9 (Resident Codes of A, B, D as of 2023)
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Runtime ~5 minutes |
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Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king. |
- Compare summary to previous Annual
(Hard to compare given pandemic shifts.)
COLLEGE REPORTS
- SVRCALU feeds "Supplemental"
ATTENDANCE FTES* OF STATE RESIDENTS(and Nonresidents Attending Noncredit courses)
DISTRICT REPORTS
- Part IX
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Pull from SVRCAL9 |
- NON CREDIT, NON RESIDENT
- Part IV (see SVRCALS to see values prior to combining)
- CDCP section (in college forms)
SVRCALU populates this.
For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner
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COCI drives the CDCP portion. |
Manual Edits
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Documented in Backup Spreadsheet but tracked here. |
- Add PS 200M1
...
TERM
...
CRN
...
SUBJ_CODE
...
CRSE_NUMB
...
ENRL
...
PTRM_END_DATE
...
In 22-23, 320 P2?
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202220
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25484
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PS
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200M1
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44 (43 Res)
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2022-07-20
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No, missing 35.29 FTES
05 (Standard or Apprenticeship Rpt) - S
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- SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
- Jenae assessed .
- Jordan Lamb to ask Dean of Enrollment Management about Accounting Method for TBA/Clinical CRNs
- Vanessa assessed .
- SVRCALP
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Runtime <1 minutes |
- SEND TO REGINA FOR FIXES
- None found
No Warnings
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(PE, Concurrent) 04 – Exceptions Only - "Y" 05 – Page break – just formatting |
- SVRCALU
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04 - Disp entries with zero values “N” 05 - Standard Rpt “S” |
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Runtime 7-10 minutes |
- SVRCALS
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04 - Standard Rpt “S” |
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Runtime 7-10 minutes |
- SVRCAL9 (Resident Codes of A, B, D as of 2023)
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Runtime ~5 minutes |
Info |
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Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king. |
- Compare summary to previous Annual
(Hard to compare given pandemic shifts.)
Chancellor’s Office: CCFS-320 Reporting Portal
COLLEGE REPORTS
- SVRCALU feeds "Supplemental"
ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)
- SVRCALS feeds Flex-Time Activities | F Factor
1. PROD
has all zeros (California Student 8.X Installation Information Release 8.15.2)
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Standard Ticket - Customer Center (service-now.com Defect w/ Resolution in 8.16 |
2. TEST
has data w/ most up to date PROD
clone (California Student 8.X Installation Information Release 8.17) (Cloned )
- Used this instance of Banner for this reporting.
3. DEVL
has data w/ older PROD
clone date (California Student 8.X Installation Information Release 8.16) (Cloned ) works.
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SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net) |
DISTRICT REPORTS
- Part IX
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Pull from SVRCAL9 |
- NON CREDIT, NON-RESIDENT
- Part IV (in college forms) (see SVRCALS to see values prior to combining)
- CDCP section (page has a short timeout. save as you go)
SVRCALU populates this.
For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)
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COCI drives the CDCP portion. |
Manual Edits
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Documented in Backup Spreadsheet but tracked here. |
- Add IA 202310 - 16813, 16815 if @Vanessa Escobar agrees that they should have been “D” - Daily Accounting Method.
- Ignored this cycle w/ blessing of Dean of Enrollment Mgmt.
- Add PS 200M1
TERM | CRN | SUBJ_CODE | CRSE_NUMB | ACCT_CODE | ENRL | PTRM_END_DATE | In 22-23, 320 P2? |
202220 | 25484 | PS | 200M1 | P | 44 (43 Res) | 2022-07-20 | No, missing 35.285238095 FTES |
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- ADD CARRY FORWARD
Added to District Totals
P1 and P2 do not allow CENTER FTES adjustments
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FTES Total
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...
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...
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Campus/District
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Resident
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Resident Ext Hours
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Non-Resident
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Totals
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Hanford
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17.90
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13.20
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0.45
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31.54
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Tulare
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187.04
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1.67
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188.70
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District (includes HAC,TCC)
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276.97
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25.79
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2.50
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305.26
By Accounting Method
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Contact Hours - Daily
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Campus/District
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Resident
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Resident Ext Hours
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Non Resident
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Totals
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Hanford
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6,561.90
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181.70
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6,743.60
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Tulare
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5,409.60
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52.90
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5,462.50
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District (includes HAC,TCC)
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30,521.50
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6,610.20
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439.30
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37,571.00
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Contact Hours - Independent Daily
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Campus/District
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Resident
...
Resident Ext Hours
...
Non Resident
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Totals
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Hanford
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2,835.00
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6,930.00
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52.50
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9,817.50
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Tulare
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92,785.00
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822.50
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93,607.50
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District (includes HAC,TCC)
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114,887.50
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6,930.00
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875.00
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122,692.50
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- Remove CARRY FORWARD not applicable on P2.
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- ADD CARRY FORWARD from 2022 RECAL
Added to District Totals & Center Totals
FTES Total |
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Campus/District | Resident | Resident Ext Hours | Non-Resident | Totals |
Hanford | 17.90 | 13.20 | 0.45 | 31.54 |
Tulare | 187.04 |
| 1.67 | 188.70 |
District (includes HAC,TCC) | 276.97 | 25.79 | 2.50 | 305.26 |
By Accounting Method
Contact Hours - Daily | ||||
Campus/District | Resident | Resident Ext Hours | Non-Resident | Totals |
Hanford | 6,561.90 | 181.70 | 6,743.60 | |
Tulare | 5,409.60 | 52.90 | 5,462.50 | |
District (includes HAC,TCC) | 30,521.50 | 6,610.20 | 439.30 | 37,571.00 |
Contact Hours - Independent Daily | ||||
Campus/District | Resident | Resident Ext Hours | Non-Resident | Totals |
Hanford | 2,835.00 | 6,930.00 | 52.50 | 9,817.50 |
Tulare | 92,785.00 | 822.50 | 93,607.50 | |
District (includes HAC,TCC) | 114,887.50 | 6,930.00 | 875.00 | 122,692.50 |
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- Remove CARRY FORWARD
- No Non-Resident TSCH are showing up for D/ID on Term 202330. Wrote query to find if true.
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--NonResident TSCH are showing up for D/ID for a given term
SELECT SSBSECT.SSBSECT_TERM_CODE
,SSBSECT.SSBSECT_CRN
,SSBSECT.SSBSECT_PTRM_END_DATE
,SSBSECT.SSBSECT_CAMP_CODE
,COUNT(SFRSTCR.SFRSTCR_PIDM)
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
INNER JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
ON SFRSTCR_TERM_CODE = SSBSECT.SSBSECT_TERM_CODE
AND SFRSTCR_CRN = SSBSECT_CRN
WHERE SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND SSBSECT_PTRM_END_DATE > CONCAT(:YYYYMMDD) --Follow this format 'YYYY-MM-DD' and include the ' '
AND STVRESD.STVRESD_IN_STATE_IND <> 'I'
AND SSBSECT.SSBSECT_ACCT_CODE IN ('D','ID')
AND SSBSECT_CAMP_CODE <> 'COS'
AND SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
GROUP BY SSBSECT_TERM_CODE, SSBSECT_CRN, SSBSECT_CAMP_CODE,SSBSECT_PTRM_END_DATE; |
Wasn’t true so I went looking for defects and found one:
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Standard Ticket - Customer Center (service-now.com) - PD0006871 |
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California Release 8.17 has the resolution for above defect. COS locally scheduled go live for 8.17 is in August 2023. |
- Defect didn’t persist in SVRCALD w/ Student Details so that was used to find those allowable Carry Forward sections and TSCH amounts.
FTES difference between 2023 Carry Forward for Non-Resident students (.33 FTES) and last Recal cycle in 2022 (2.7 FTES) is notable, but can’t find any errors w/ that field.