Runs

Preliminary: Jul 7, 2023

Run 1: Jul 10, 2023

https://sequoias.atlassian.net/browse/AP-517

Certified: Jul 14, 2023

Baseline Reports

SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

SVRCALX

Runtime ~5 minutes

04 – Include Exceptions - "Y"

Sort through the list and resolve errors prior to next step.

Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.

W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.

Exception CRNs not reported: Actual CRN with no reportable student attendance hours.
202310 First Primary GEOL 151 17092 0 A COS P Geology of the Mojave Desert

Inputted after submission. Local reporting will show it but it was not counted on the Annual 320 submission for apportionment.

202310 First Primary IA 047AD 16813 0 A COS P Strategies of Sport
202310 First Primary IA 049AD 16815 0 A COS P Performance of Sport
202310 First Primary PTA 400 16232 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16233 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16234 0 A COS P PTA Skills Lab

Emailed instructors, cc’d deans in January. Reminded deans February.

New as of Annual file:

202320 Second Primary ENGL 002 28327 D08 A TUL P Logic and Composition

Hours inputted as of Jul 26, 2023. After this report deadline.

202320 Second Primary ESL 440 27062 0 A COS E Advanced Writing/Grammar 5
202320 Second Primary ESL 442 27066 0 A COS E Adv Listening/Speaking 5

@Kristin Robinson was informing Dean’s at an Academic Dean’s meeting. She additionally emailed them Jul 10, 2023.

https://sequoias.atlassian.net/browse/AP-512

Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-513

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-514

SVRCALD (Student Details and Non)

04 (Include Student Details) - Y

Runtime ~1 minutes

04 (Include Student Details) - N

Runtime ~6 minutes

I wonder why no Student Details takes longer?

Good to have for backup. Not necessary for subsequent Banner reports/extracts.

05 (Standard or Apprenticeship Rpt) - S

As of Jul 7, 2023 we do not have Apprenticeship courses.

SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method

Jenae assessed Jul 7, 2023.

@Jordan Lamb to ask Dean of Enrollment Management about Accounting Method for TBA/Clinical CRNs

Vanessa assessed Jul 10, 2023.

SVRCALP

Runtime <1 minutes

SEND TO REGINA FOR FIXES

None found

No Warnings

(PE, Concurrent)

04 – Exceptions Only - "Y"

05 – Page break – just formatting

SVRCALU

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

Runtime 7-10 minutes

SVRCALS

04 - Standard Rpt “S”

Runtime 7-10 minutes

SVRCAL9 (Resident Codes of A, B, D as of 2023)

Runtime ~5 minutes

Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king.

Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

Chancellor’s Office: CCFS-320 Reporting Portal

Form 320 Login (cccco.edu)

COLLEGE REPORTS

SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)

SVRCALS feeds Flex-Time Activities | F Factor

1. PROD has all zeros (California Student 8.X Installation Information Release 8.15.2)

Standard Ticket - Customer Center (service-now.com Defect w/ Resolution in 8.16

2. TEST has data w/ most up to date PROD clone (California Student 8.X Installation Information Release 8.17) (Cloned Apr 18, 2023)

Used this instance of Banner for this reporting.

3. DEVL has data w/ older PROD clone date (California Student 8.X Installation Information Release 8.16) (Cloned Mar 3, 2023) works.

SOACALD/SSAACRL/SSAEXCL Data Entry - Functional - Confluence (atlassian.net)

DISTRICT REPORTS

Part IX

Pull from SVRCAL9

NON CREDIT, NON-RESIDENT

Part IV (in college forms) (see SVRCALS to see values prior to combining)

CDCP section (page has a short timeout. save as you go)

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)

COCI drives the CDCP portion.

Manual Edits

Documented in Backup Spreadsheet but tracked here.

Add IA 202310 - 16813, 16815 if @Vanessa Escobar agrees that they should have been “D” - Daily Accounting Method.

Ignored this cycle w/ blessing of Dean of Enrollment Mgmt.

Add PS 200M1

TERM	CRN	SUBJ_CODE	CRSE_NUMB	ACCT_CODE	ENRL	PTRM_END_DATE	In 22-23, 320 P2?
202220	25484	PS	200M1	P	44 (43 Res)	2022-07-20	No, missing 35.285238095 FTES

--Cross Term Positive Attendance Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
            ,TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE       SSBSECT_PTRM_END_DATE > STVTERM_END_DATE
    AND     STVACCT_ACTUAL_IND = 'Y'
    AND     SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
ORDER BY    SSBSECT_TERM_CODE DESC
;

--Positive Attendance Sections where course ends in Fiscal Year (320 Reporting Cycle) different than STVTERM_END_DATE
SELECT DISTINCT
    SSBSECT.SSBSECT_TERM_CODE,
    SSBSECT.SSBSECT_CRN,
    SSBSECT.SSBSECT_SUBJ_CODE,
    SSBSECT.SSBSECT_CRSE_NUMB,
    SSBSECT.SSBSECT_ENRL,
    SSBSECT_PTRM_CODE,
    SSBSECT_ACCT_CODE,
    TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE,
    STVTERM_ACYR_CODE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM
    ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT
    ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > (
    SELECT (FTVFSYR_END_DATE)
    FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_FIMSMGR_FTVFSYR
    WHERE FTVFSYR_FSYR_CODE = :fiscal_year
        AND INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
)
    AND STVACCT_ACTUAL_IND = 'Y'
    AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
--    AND STVTERM_ACYR_CODE < CONCAT('20', :fiscal_year)+'1' --Removes future CRNs based off their future Academic Year
--    AND SSBSECT_TERM_CODE < CONCAT('20', :fiscal_year,'30') --Removes trailing summer that is included in future 320 cycles
--    AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC;
;

--Registration activity and contact hours w/ CA residency
SELECT          SFRSTCR.*
                ,RESIDENT.*
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
    AND         SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--Sum of contact hours divided by 525 for FTES amount
SELECT          SUM(SFRSTCR.SFRSTCR_ATTEND_HR)/525
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--D or ID ACCT_CODE for NC Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
WHERE       SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
    AND     SSBSECT_ACCT_CODE IN ('D','ID')
    AND     SSBSECT_CRSE_NUMB LIKE '4%'
ORDER BY    SSBSECT_TERM_CODE DESC

ADD CARRY FORWARD from 2022 RECAL

Added to District Totals & Center Totals

FTES Total

FTES Total
Campus/District	Resident	Resident Ext Hours	Non-Resident	Totals
Hanford	17.90	13.20	0.45	31.54
Tulare	187.04		1.67	188.70
District (includes HAC,TCC)	276.97	25.79	2.50	305.26

By Accounting Method

Contact Hours - Daily
Campus/District	Resident	Resident Ext Hours	Non-Resident	Totals
Hanford	6,561.90		181.70	6,743.60
Tulare	5,409.60		52.90	5,462.50
District (includes HAC,TCC)	30,521.50	6,610.20	439.30	37,571.00

Contact Hours - Independent Daily
Campus/District	Resident	Resident Ext Hours	Non-Resident	Totals
Hanford	2,835.00	6,930.00	52.50	9,817.50
Tulare	92,785.00		822.50	93,607.50
District (includes HAC,TCC)	114,887.50	6,930.00	875.00	122,692.50

Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.

As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years.

-Natalie Wagner 7/15/2021

Remove CARRY FORWARD

No Non-Resident TSCH are showing up for D/ID on Term 202330. Wrote query to find if true.

--NonResident TSCH are showing up for D/ID for a given term
SELECT          SSBSECT.SSBSECT_TERM_CODE
                ,SSBSECT.SSBSECT_CRN
                ,SSBSECT.SSBSECT_PTRM_END_DATE
                ,SSBSECT.SSBSECT_CAMP_CODE
                ,COUNT(SFRSTCR.SFRSTCR_PIDM)
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
INNER JOIN      COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
    ON SFRSTCR_TERM_CODE = SSBSECT.SSBSECT_TERM_CODE
            AND SFRSTCR_CRN = SSBSECT_CRN
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SSBSECT_PTRM_END_DATE > CONCAT(:YYYYMMDD) --Follow this format 'YYYY-MM-DD' and include the ' '
AND             STVRESD.STVRESD_IN_STATE_IND <> 'I'
AND             SSBSECT.SSBSECT_ACCT_CODE IN ('D','ID')
AND             SSBSECT_CAMP_CODE <> 'COS'
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
GROUP BY        SSBSECT_TERM_CODE, SSBSECT_CRN, SSBSECT_CAMP_CODE,SSBSECT_PTRM_END_DATE;

Wasn’t true so I went looking for defects and found one:

Standard Ticket - Customer Center (service-now.com) - PD0006871

California Release 8.17 has the resolution for above defect. COS locally scheduled go live for 8.17 is in August 2023.

Defect didn’t persist in SVRCALD w/ Student Details so that was used to find those allowable Carry Forward sections and TSCH amounts.

FTES difference between 2023 Carry Forward for Non-Resident students (.33 FTES) and last Recal cycle in 2022 (2.7 FTES) is notable, but can’t find any errors w/ that field.

Functional