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đź‘ź Runs

Preliminary:

Run 1:

AP-517 - Getting issue details... STATUS

Certified:

Setup

  • Evaluate Banner Setup for Known Defects
  • GUAABOT vs. Customer Center
 Filters used to find possible defects.
image-20240322-214503.png

No known defects after our Banner update went to 8.19 for California Student.

Expect this to be the last time we have to do Centers offline. This defect resolution in BA CALBSTU 8.20 solves that on SVRCALU. Standard Ticket - Customer Center (service-now.com)

Baseline Reports

  • SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
 ℹ️ How To

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

  • SVRCALX

Runtime ~5 minutes

 ℹ️ How To

04 – Include Exceptions - "Y"

  • Sort through the list and resolve errors prior to next step.
 Exception CRNs not valid: No Meetings.

Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.

 Exception CRNs not valid: Weekly CRN in an Intersession Term.

W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.

 Exception CRNs not reported: Actual CRN with no reportable student attendance hours.

 Exception CRNs not valid: Census CRN with a null Last Date to Record Academic History, which is required for evaluating drops.
 Exception students not reported: Students in Positive Attendance CRNs with reportable hours that are missing grades.

Students w/ DR registration code do not have grades. Confirmed w/ Velia 1/6/2022.

SFAALST is a helpful screen.

https://sequoias.atlassian.net/browse/AP-513
 Exception students not reported: Students in Positive Attendance CRNs with zero reportable hours.
  • SVRCALD (Student Details and Non)
 ℹ️ How To

04 (Include Student Details) - Y

Runtime ~1 minutes

04 (Include Student Details) - N

Runtime ~6 minutes

I wonder why no Student Details takes longer? (blue star)

Good to have for backup. Not necessary for subsequent Banner reports/extracts.

05 (Standard or Apprenticeship Rpt) - S

As of we do not have Apprenticeship courses.

  • SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" to Vanessa Escobar/Jenae Prator it's about Attendance Method
    • Sent to Jenae
  • SVRCALP

Runtime <1 minutes

No Warnings Exist

 ℹ️ How To

(PE, Concurrent)

04 – Exceptions Only - "Y"

05 – Page break – just formatting

  • SVRCALU
 ℹ️ How To

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

Runtime 7-10 minutes

  • SVRCALS
 ℹ️ How To

04 - Standard Rpt “S”

Runtime 7-10 minutes

  • SVRCAL9 (Resident Codes of A, B, D as of 2023)
320 AB540 Students.png

Runtime ~5 minutes

Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king.

  • Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

Chancellor’s Office: CCFS-320 Reporting Portal

Form 320 Login (cccco.edu)

COLLEGE REPORTS

  • SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Non-Residents Attending Noncredit courses)

  • SVRCALS feeds Flex-Time Activities | F Factor

DISTRICT REPORTS

  • Part IX

Pull from SVRCAL9

  • NON CREDIT, NON-RESIDENT
    • Part IV (in college forms) (see SVRCALS to see values prior to combining)
    • CDCP section (page has a short timeout. save as you go)

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)

COCI drives the CDCP portion.

Manual Edits

Documented in Backup Spreadsheet but tracked here.

  • Look for crossover PS and make sure they are included.

Past example:

TERM

CRN

SUBJ_CODE

CRSE_NUMB

ACCT_CODE

RESIDENT Total Contact

Non Resident Total Contact

In 22-23, 320 Annual?

202320

25484

PS

200M1

P

21,031.50

430.5

N

 Helpful Code Snippets to find cross term/fiscal year CRNs
--Cross Term Positive Attendance Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
            ,TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE       SSBSECT_PTRM_END_DATE > STVTERM_END_DATE
    AND     STVACCT_ACTUAL_IND = 'Y'
    AND     SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
ORDER BY    SSBSECT_TERM_CODE DESC
;

--Positive Attendance Sections where course ends in Fiscal Year (320 Reporting Cycle) different than STVTERM_END_DATE
SELECT DISTINCT
    SSBSECT.SSBSECT_TERM_CODE,
    SSBSECT.SSBSECT_CRN,
    SSBSECT.SSBSECT_SUBJ_CODE,
    SSBSECT.SSBSECT_CRSE_NUMB,
    SSBSECT.SSBSECT_ENRL,
    SSBSECT_PTRM_CODE,
    SSBSECT_ACCT_CODE,
    TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE,
    STVTERM_ACYR_CODE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM
    ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT
    ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > (
    SELECT (FTVFSYR_END_DATE)
    FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_FIMSMGR_FTVFSYR
    WHERE FTVFSYR_FSYR_CODE = :fiscal_year
        AND INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
)
    AND STVACCT_ACTUAL_IND = 'Y'
    AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
--    AND STVTERM_ACYR_CODE < CONCAT('20', :fiscal_year)+'1' --Removes future CRNs based off their future Academic Year
--    AND SSBSECT_TERM_CODE < CONCAT('20', :fiscal_year,'30') --Removes trailing summer that is included in future 320 cycles
--    AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC;
;

--Registration activity and contact hours w/ CA residency
SELECT          SFRSTCR.*
                ,RESIDENT.*
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
    AND         SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--Sum of contact hours divided by 525 for FTES amount
SELECT          SUM(SFRSTCR.SFRSTCR_ATTEND_HR)/525
FROM            COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN       DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
    ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
           AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN       COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
    ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE           SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND             SFRSTCR.SFRSTCR_CRN = :CRN
AND             SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND             STVRESD.STVRESD_IN_STATE_IND = 'I'
AND             STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);

--D or ID ACCT_CODE for NC Sections
SELECT DISTINCT
            SSBSECT_TERM_CODE
            ,SSBSECT.SSBSECT_CRN
            ,SSBSECT.SSBSECT_SUBJ_CODE
            ,SSBSECT.SSBSECT_CRSE_NUMB
            ,SSBSECT.SSBSECT_ACCT_CODE
            ,SSBSECT_ENRL
FROM        COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
WHERE       SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
    AND     SSBSECT_TERM_CODE = :term_code
    AND     SSBSECT_ACCT_CODE IN ('D','ID')
    AND     SSBSECT_CRSE_NUMB LIKE '4%'
ORDER BY    SSBSECT_TERM_CODE DESC
  • Explain New Carryforward Way
 Census Date or End Date is > 7/1

Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.

As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years.

-Natalie Wagner 7/15/2021

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