SVAAPIZ (Academic Year Annualizer) - Irrelevant for Annual
ℹ️ How To
Populate Academic Year
District: Do it for 561
Reporting Period:
P1 - 2
P2 - 1
SVRCALX
Runtime ~5 minutes
ℹ️ How To
04 – Include Exceptions - "Y"
Sort through the list and resolve errors prior to next step.
Exception CRNs not valid: No Meetings.
Where SSTS code <> A it is safe to ignore. Where SSTS code = A, it might be nice to inform Scheduling Coordinator (or related schedulers) if they want to Cancel/Inactive/etc. or delete prior to term roll.
Exception CRNs not valid: Weekly CRN in an Intersession Term.
W/IW (Weekly/Independent Weekly) is only allowed for full, primary term sections.
Exception CRNs not reported: Actual CRN with no reportable student attendance hours. 202310 First Primary GEOL 151 17092 0 A COS P Geology of the Mojave Desert 202310 First Primary IA 047AD 16813 0 A COS P Strategies of Sport 202310 First Primary IA 049AD 16815 0 A COS P Performance of Sport 202310 First Primary PTA 400 16232 0 A COS P PTA Skills Lab 202310 First Primary PTA 400 16233 0 A COS P PTA Skills Lab 202310 First Primary PTA 400 16234 0 A COS P PTA Skills Lab
Emailed instructors, cc’d deans in January. Reminded deans February.
New as of Annual file:
202320 Second Primary ENGL 002 28327 D08 A TUL P Logic and Composition 202320 Second Primary ESL 440 27062 0 A COS E Advanced Writing/Grammar 5 202320 Second Primary ESL 442 27066 0 A COS E Adv Listening/Speaking 5
Kristin Robinson was informing Dean’s at an Academic Dean’s meeting. She additionally emailed them .
Exception CRNs not valid: Census CRN with a null Last Date to Record Academic History, which is required for evaluating drops.
Part IV (in college forms) (see SVRCALS to see values prior to combining)
CDCP section (page has a short timeout. save as you go)
SVRCALU populates this.
For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner (CO)
COCI drives the CDCP portion.
Manual Edits
Documented in Backup Spreadsheet but tracked here.
Add IA 202310 - 16813, 16815 if @Vanessa Escobar agrees that they should have been “D” - Daily Accounting Method.
Ignored this cycle w/ blessing of Dean of Enrollment Mgmt.
Add PS 200M1
TERM
CRN
SUBJ_CODE
CRSE_NUMB
ACCT_CODE
ENRL
PTRM_END_DATE
In 22-23, 320 P2?
202220
25484
PS
200M1
P
44 (43 Res)
2022-07-20
No, missing 35.285238095 FTES
Helpful Code Snippets to find cross term/fiscal year CRNs
--Cross Term Positive Attendance Sections
SELECT DISTINCT
SSBSECT_TERM_CODE
,SSBSECT.SSBSECT_CRN
,SSBSECT.SSBSECT_SUBJ_CODE
,SSBSECT.SSBSECT_CRSE_NUMB
,SSBSECT.SSBSECT_ACCT_CODE
,SSBSECT_ENRL
,TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > STVTERM_END_DATE
AND STVACCT_ACTUAL_IND = 'Y'
AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC
;
--Positive Attendance Sections where course ends in Fiscal Year (320 Reporting Cycle) different than STVTERM_END_DATE
SELECT DISTINCT
SSBSECT.SSBSECT_TERM_CODE,
SSBSECT.SSBSECT_CRN,
SSBSECT.SSBSECT_SUBJ_CODE,
SSBSECT.SSBSECT_CRSE_NUMB,
SSBSECT.SSBSECT_ENRL,
SSBSECT_PTRM_CODE,
SSBSECT_ACCT_CODE,
TO_VARCHAR(SSBSECT_PTRM_END_DATE, 'YYYY-MM-DD') AS SSBSECT_PTRM_END_DATE,
STVTERM_ACYR_CODE
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVTERM
ON SSBSECT_TERM_CODE = STVTERM_CODE
JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVACCT
ON SSBSECT_ACCT_CODE = STVACCT_CODE
WHERE SSBSECT_PTRM_END_DATE > (
SELECT (FTVFSYR_END_DATE)
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_FIMSMGR_FTVFSYR
WHERE FTVFSYR_FSYR_CODE = :fiscal_year
AND INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
)
AND STVACCT_ACTUAL_IND = 'Y'
AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
-- AND STVTERM_ACYR_CODE < CONCAT('20', :fiscal_year)+'1' --Removes future CRNs based off their future Academic Year
-- AND SSBSECT_TERM_CODE < CONCAT('20', :fiscal_year,'30') --Removes trailing summer that is included in future 320 cycles
-- AND SSBSECT_TERM_CODE = :term_code
ORDER BY SSBSECT_TERM_CODE DESC;
;
--Registration activity and contact hours w/ CA residency
SELECT SFRSTCR.*
,RESIDENT.*
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR SFRSTCR
LEFT JOIN DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND SFRSTCR.SFRSTCR_CRN = :CRN
AND SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND STVRESD.STVRESD_IN_STATE_IND = 'I'
AND STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);
--Sum of contact hours divided by 525 for FTES amount
SELECT SUM(SFRSTCR.SFRSTCR_ATTEND_HR)/525
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
WHERE SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND SFRSTCR.SFRSTCR_CRN = :CRN
AND SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND STVRESD.STVRESD_IN_STATE_IND = 'I'
AND STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE);
--D or ID ACCT_CODE for NC Sections
SELECT DISTINCT
SSBSECT_TERM_CODE
,SSBSECT.SSBSECT_CRN
,SSBSECT.SSBSECT_SUBJ_CODE
,SSBSECT.SSBSECT_CRSE_NUMB
,SSBSECT.SSBSECT_ACCT_CODE
,SSBSECT_ENRL
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
WHERE SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND SSBSECT_TERM_CODE = :term_code
AND SSBSECT_ACCT_CODE IN ('D','ID')
AND SSBSECT_CRSE_NUMB LIKE '4%'
ORDER BY SSBSECT_TERM_CODE DESC
--NonResident TSCH are showing up for D/ID for a given term
SELECT SSBSECT.SSBSECT_TERM_CODE
,SSBSECT.SSBSECT_CRN
,SSBSECT.SSBSECT_PTRM_END_DATE
,SSBSECT.SSBSECT_CAMP_CODE
,COUNT(SFRSTCR.SFRSTCR_PIDM)
FROM COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SFRSTCR AS SFRSTCR
LEFT JOIN DEV_DB.JOSHUAME.FV_DEMO_GET_RESIDENCY RESIDENT
ON SFRSTCR.SFRSTCR_PIDM = RESIDENT.PIDM
AND SFRSTCR.SFRSTCR_TERM_CODE = RESIDENT.TERM_CODE
LEFT JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_STVRESD AS STVRESD
ON RESIDENT.SGBSTDN_RESD_CODE = STVRESD_CODE
INNER JOIN COS_DATALAKEHOUSE.DATALAKE.COSBANNERPROD_SATURN_SSBSECT AS SSBSECT
ON SFRSTCR_TERM_CODE = SSBSECT.SSBSECT_TERM_CODE
AND SFRSTCR_CRN = SSBSECT_CRN
WHERE SFRSTCR.SFRSTCR_TERM_CODE = :term_code
AND SSBSECT_PTRM_END_DATE > CONCAT(:YYYYMMDD) --Follow this format 'YYYY-MM-DD' and include the ' '
AND STVRESD.STVRESD_IN_STATE_IND <> 'I'
AND SSBSECT.SSBSECT_ACCT_CODE IN ('D','ID')
AND SSBSECT_CAMP_CODE <> 'COS'
AND SFRSTCR.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND STVRESD.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
AND SSBSECT.INVOKE_DATA_DATE = DATEADD(DAY, -1, CURRENT_DATE)
GROUP BY SSBSECT_TERM_CODE, SSBSECT_CRN, SSBSECT_CAMP_CODE,SSBSECT_PTRM_END_DATE;
ADD CARRY FORWARD from 2022 RECAL
Added to District Totals & Center Totals
FTES Total
Campus/District
Resident
Resident Ext Hours
Non-Resident
Totals
Hanford
17.90
13.20
0.45
31.54
Tulare
187.04
1.67
188.70
District (includes HAC,TCC)
276.97
25.79
2.50
305.26
By Accounting Method
Contact Hours - Daily
Campus/District
Resident
Resident Ext Hours
Non-Resident
Totals
Hanford
6,561.90
181.70
6,743.60
Tulare
5,409.60
52.90
5,462.50
District (includes HAC,TCC)
30,521.50
6,610.20
439.30
37,571.00
Contact Hours - Independent Daily
Campus/District
Resident
Resident Ext Hours
Non-Resident
Totals
Hanford
2,835.00
6,930.00
52.50
9,817.50
Tulare
92,785.00
822.50
93,607.50
District (includes HAC,TCC)
114,887.50
6,930.00
875.00
122,692.50
Census Date or End Date is > 7/1
Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.
As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years.
-Natalie Wagner 7/15/2021
Remove CARRY FORWARD
No NonResident TSCH are showing up for D/ID on Term 202330. Write query to find if true.
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