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👟 Run 1

Baseline

  • SVAAPIZ
 ℹ️ How To

Populate Academic Year

District: Do it for 561

Reporting Period:

P1 - 2

P2 - 1

Annual - 1

  • SVRCALX
    • Sort through the list and resolve errors prior to next step

Exception CRNs not reported: Actual CRN with no reportable student attendance hours.
202310 First Primary GEOL 151 17092 0 A COS P Geology of the Mojave Desert
202310 First Primary IA 047AD 16813 0 A COS P Strategies of Sport
202310 First Primary IA 049AD 16815 0 A COS P Performance of Sport
202310 First Primary PTA 400 16232 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16233 0 A COS P PTA Skills Lab
202310 First Primary PTA 400 16234 0 A COS P PTA Skills Lab

Emailed instructors, cc’d deans in January. Reminded deans February.

Runtime ~5 minutes

 ℹ️ How To

04 – Include Exceptions - "Y"

  • SVRCALD (Student Details and Non)

Runtime ~1 minutes

  • SEND "*WARNING* Total CH is not equal to (Length Mult * Std CH)" To Vanessa Escobar it's about Attendance Method
  • SVRCALP

Runtime <1 minutes

  • SEND TO REGINA FOR FIXES
 ℹ️ How To

(PE, Concurrent)

04 – Exceptions Only - "Y"

05 – Page break – just formatting

  • SVRCALU
 ℹ️ How To

04 - Disp entries with zero values “N”

05 - Standard Rpt “S”

Runtime Fast

  • SVRCALS
 ℹ️ How To

04 - Standard Rpt “S”

Runtime 7-10ish

  • SVRCAL9 (Resident Codes of A, B, D as of 2023)

Runtime ~5 minutes

Regarding drops. Sometimes Argos doesn't show dropped students but Banner does. Work with Velia but usually Banner is king.

  • Compare summary to previous Annual

(Hard to compare given pandemic shifts.)

DISTRICT REPORTS

  • SVRCALU feeds "Supplemental"

ATTENDANCE FTES* OF STATE RESIDENTS(and Nonresidents Attending Noncredit courses)

  • Part IX

Pull from SVRCAL9

  • NON CREDIT, NON RESIDENT
    • Part IV (see SVRCALS to see values prior to combining)
    • CDCP section (in college forms)
      • Asked CO about HLTH 405/406 showing up here.

SVRCALU populates this.

For noncredit FTES (including CDCP noncredit) the attendance of both residents and nonresidents is reported in the Residents column of Part IV and in the CDCP section of the report. - Natalie Wagner

To the best of my knowledge, COCI gives the 320 department a data load that fills out the courses and Control Numbers on this section.

Manual Edits

Documented in Backup Spreadsheet but tracked here.

  • ADD CARRY FORWARD

Added to District Totals

P1 and P2 do not allow CENTER FTES adjustments

FTES Total

 

 

 

 

 Campus/District 

 Resident 

Resident Ext Hours 

 Non-Resident 

 Totals 

 Hanford 

17.90

13.20

0.45

31.54

 Tulare 

187.04

 

1.67

188.70

 District (includes HAC,TCC)

276.97

25.79

2.50

305.26

By Accounting Method

Contact Hours - Daily 

 Campus/District 

 Resident 

 Resident Ext Hours 

 Non Resident 

 Totals 

 Hanford 

           6,561.90

181.70

          6,743.60

 Tulare 

           5,409.60

52.90

          5,462.50

 District (includes HAC,TCC) 

         30,521.50

6,610.20

439.30

       37,571.00

Contact Hours - Independent Daily 

 Campus/District 

 Resident 

 Resident Ext Hours 

 Non Resident 

 Totals 

 Hanford 

           2,835.00

 6,930.00

 52.50

          9,817.50

 Tulare 

         92,785.00

 822.50

       93,607.50

 District (includes HAC,TCC) 

       114,887.50

 6,930.00

                       875.00

     122,692.50

 Census Date or End Date is > 7/1

Sorry for the delay on this. I’m inclined to say these Alternative Attendance Accounting Procedure-Daily Census courses also have the summer shift reporting option. Title 5 section 58010(a) states “Full-time equivalent student for courses using census procedure may be reported in either the fiscal year in which the census day procedure is completed or in which the course ends.” I know that this provision does not apply to positive attendance courses (those must be reported in the period in which the course ends), however, I do not see any reason that it would not apply to courses on the alternative attendance accounting procedure- daily census.

 

As is the case with regular daily census courses, you would want to make sure that appropriate records are maintained to show that FTES were claimed appropriately and not claimed in both fiscal years.

-Natalie Wagner 7/15/2021

  • Remove CARRY FORWARD not applicable on P1.
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